The meeting was called to order at 6:10pm. Those in attendance were Gil Ellis, Richard Yousoufian, Debbie Madsen, Kathy Moore, Robert Vitrano, and Lois de Oliveira.
Reviewed and approved the May 12th Meeting Minutes.
Administrative Report
1. The minutes from the prior “Executive Session” were approved.
2. James Quinlan has offered to temporarily fill in as a board member.
Committee Report
1. Mr. Frischer was approved by the board prior to the meeting. He knows Condo Law and will be retained for issues regarding the bylaws and legal matters. He is reviewing our condo bylaws regarding the policy on animals and how many are allowed, and any pending legal issues. The previous lawyer should have an updated version of our bylaws that we will need to get from him.
a. According to the bylaws painting of the outside of the doors (condo and garage) is the responsibility of the Association.
2. The drain pipe has been installed below unit 6 and we are waiting to be billed.
3. In case you are unaware the garbage or sanitation bill is paid by the association and will be paid until the end of the year. However next year’s garbage fees will be added to your property tax bill as of November. That should have a positive effect on your maintenance for next year.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, 11, 16 & 18 – Larry
b. Drain cup for unit nines a/c unit - Larry
c. Painting of the garden furniture, cement, planters, and umbrella stand - Gil
d. Gutter spout above unit 14 needs to be replaced – Larry
e. Replace condo flag – Richard
f. Painting of rear entry of units 8 and 9
g. Front entry paint of units 5 and 6
New Business
There was some patching done around the threshold of Unit 11 to prevent water from collecting below the door. Also the security door needs to be painted on the 4th floor that was included in the price of the install.
Gil offered to paint the whole garden area, furniture, cement slab, umbrella stand, and planters in a forest green. Robert donated a large commercial grade umbrella to the garden to replace the gazebo. Thanks to you both, the garden is looking very nice.
June 30, 2010
May 31, 2010
Board Minutes for May 12, 2010
The meeting was called to order at 6:10pm. Those in attendance were Gil Ellis, Jimmy Baes, Richard Yousoufian, James Quinlan, Debbie Madsen, Kathy Moore, Robert Vitrano, and Lois
de Oliveira.
Reviewed and approved the April 12th Meeting Minutes.
Administrative Report
1. We have been adhering to the policy that maintenance not received by the 15th will be late.
2. Unit 5 has been rented and is occupied.
3. Regarding the sale of unit 7, we received the maintenance check.
4. There was an “Executive Session” that was not added to the April 12th minutes. The question was asked whether anyone had a conflict of interest as far as the buyer, seller, or any board member regarding the recent short sale. There was not found to be any. The addendum was approved regarding the sale of unit 7.
Committee Report
1. Review of condo bylaws about outside doors, renters rights and pets in the building – Richard and Gil
2. We are looking for a lawyer to retain who practices condo law – Gil
3. The plumber has installed a pipe to divert the waste water and sewage around unit 6 to pass along to the septic tank.
4. For the screening process we have a 48 hour turnaround time and use Atlantic Screening. It would not be cost effective to remove the impertinent information that comes with the report as we only review the late payment and criminal history.
Ongoing Business
Property Maintenance – review list
a. Fix garage doors on units 8 and 9 - Larry
b. water damage from last year to units 3, 7, 10, 11, 16 & 18 – Larry/estimate
c. Drain cup for unit nines a/c unit - Larry
d. Replace garden canopy – Gil
e. Gutter spout above unit 14 needs to be replaced – Larry
f. Replace condo flag – Richard
g. Painting of rear entry of units 8 and 9
h. Front entry paint of units 5 and 6
i. New garbage container –
j. Check with Golden about unit 11
New Business
In Miami Shores the waste disposal fee will be added to each property owners property tax bill.
This will be in effect as of November 2010.
Painting of rear entry stairs to units 8 & 9 and the front entryway of units 5 and 6 was placed on the to do list.
The tile added to the entryway between units 12 and 16 was paid by the respective owners. Any tile added to a public area needs to be matched to this tile and approved by the Board.
Gazebo canopy replacement options
de Oliveira.
Reviewed and approved the April 12th Meeting Minutes.
Administrative Report
1. We have been adhering to the policy that maintenance not received by the 15th will be late.
2. Unit 5 has been rented and is occupied.
3. Regarding the sale of unit 7, we received the maintenance check.
4. There was an “Executive Session” that was not added to the April 12th minutes. The question was asked whether anyone had a conflict of interest as far as the buyer, seller, or any board member regarding the recent short sale. There was not found to be any. The addendum was approved regarding the sale of unit 7.
Committee Report
1. Review of condo bylaws about outside doors, renters rights and pets in the building – Richard and Gil
2. We are looking for a lawyer to retain who practices condo law – Gil
3. The plumber has installed a pipe to divert the waste water and sewage around unit 6 to pass along to the septic tank.
4. For the screening process we have a 48 hour turnaround time and use Atlantic Screening. It would not be cost effective to remove the impertinent information that comes with the report as we only review the late payment and criminal history.
Ongoing Business
Property Maintenance – review list
a. Fix garage doors on units 8 and 9 - Larry
b. water damage from last year to units 3, 7, 10, 11, 16 & 18 – Larry/estimate
c. Drain cup for unit nines a/c unit - Larry
d. Replace garden canopy – Gil
e. Gutter spout above unit 14 needs to be replaced – Larry
f. Replace condo flag – Richard
g. Painting of rear entry of units 8 and 9
h. Front entry paint of units 5 and 6
i. New garbage container –
j. Check with Golden about unit 11
New Business
In Miami Shores the waste disposal fee will be added to each property owners property tax bill.
This will be in effect as of November 2010.
Painting of rear entry stairs to units 8 & 9 and the front entryway of units 5 and 6 was placed on the to do list.
The tile added to the entryway between units 12 and 16 was paid by the respective owners. Any tile added to a public area needs to be matched to this tile and approved by the Board.
Gazebo canopy replacement options
April 12, 2010
Board Minutes for April 12, 2010
The meeting was called to order at 6:15pm. Those in attendance were Gil Ellis, Jimmy Baes, Richard Yousoufian, James Quinlan, Debbie Madsen, Pat Duffy, Mario Persad, and Lois de Oliveira.
Reviewed and approved the February 17th Meeting Minutes.
Administrative Report
1. Mario Persad was unanimously approved by the board as the new buyer for unit 7.
2. There is a $25 charge for every month an owner is not current or partially pays their maintenance fees.
3. Richard will see about replacing the condo flag.
4. James will check with the plumber about the drain trap under unit 6 to keep the septic from backing up there.
Committee Report
1. The website thegrandconcourse.com is still a work in progress, Jimmy’s email will be added as the contact for persons wishing to photograph the building.
2. Getting permission to rent unit 11.
Property Maintenance
These are things that are on the list to be done at some point. If they have a name by them they have been designated to be done this year.
a. Fix gate to garden latch – Larry/done
b. Paint garden wall – done
c. Fix garage doors on units 8 and 9
d. Fill in laundry room door with bondo – done
e. Install canopy over laundry door - done
f. Install drain trap underneath unit 6/James Terry - James
g. water damage from last year to units 3, 7, 10, 11, 16 & 18 – Larry/estimate
h. Drain cup for unit nines a/c unit
i. Estimate for a waterproofing unit 11
j. Replace garden canopy – Gil
k. Handrail was replaced on stairwell garden side – done
l. Gutter spout above unit 14 needs to be replaced - Larry
New Business
Retaining a lawyer for association
The tile added to the entryway between units 12 and 16 was paid by the respective owners. Any tile added to a public hallway needs to be matched to this tile and approved by the Board.
February 28, 2010
Board Minutes for February 17, 2010
The meeting was called to order at 6:05pm. Those in attendance were Gil Ellis, Richard Yousoufian, Jimmy Baes, Robert Vitrano, Kathy Moore, Debbie Madsen, and Lois de Oliveira.
Reviewed and approved the January 20th Meeting Minutes.
Administrative Report
1. Jeff will give us an estimate for a leak in the roof.
2. Anyone who is behind on their maintenance we appreciate that you are trying to
catch up.
3. Gil will see about replacing the condo flag.
4. Empire electric is not asking for the past due bills to be paid since we have not
heard from them.
5. The plumber was to give us an estimate to work around the unit 6 bath tub drain
to keep the septic tank from backing up there.
Committee Report
1. The website “thegrandconcourse.com” is still a work in progress, besides putting
on the site “For Sale” or “For Rent” is there anything else that needs to be added.
2. Getting permission to rent unit 11.
Property Maintenance
These are things that are on the list to be done at some point. If they have a name by them they
have been designated to be done this year.
a. Fix gate to garden latch –
b. Roof leak above 11/estimate from Jeff
c. Fix garage doors on units 8 and 9
d. Fill in laundry room door with bondo – done
e. Paint garden wall – Jeff/done
f. Install drain trap underneath unit 6/James Terry - Richard please check on this!
g. water damage from last year to units 7, 10, 11 & 16 – Larry/estimate
h. Drain cup for unit nines a/c unit
New Business
The association now has a metal filing cabinet for the office. Thanks to Gil.
Reviewed and approved the January 20th Meeting Minutes.
Administrative Report
1. Jeff will give us an estimate for a leak in the roof.
2. Anyone who is behind on their maintenance we appreciate that you are trying to
catch up.
3. Gil will see about replacing the condo flag.
4. Empire electric is not asking for the past due bills to be paid since we have not
heard from them.
5. The plumber was to give us an estimate to work around the unit 6 bath tub drain
to keep the septic tank from backing up there.
Committee Report
1. The website “thegrandconcourse.com” is still a work in progress, besides putting
on the site “For Sale” or “For Rent” is there anything else that needs to be added.
2. Getting permission to rent unit 11.
Property Maintenance
These are things that are on the list to be done at some point. If they have a name by them they
have been designated to be done this year.
a. Fix gate to garden latch –
b. Roof leak above 11/estimate from Jeff
c. Fix garage doors on units 8 and 9
d. Fill in laundry room door with bondo – done
e. Paint garden wall – Jeff/done
f. Install drain trap underneath unit 6/James Terry - Richard please check on this!
g. water damage from last year to units 7, 10, 11 & 16 – Larry/estimate
h. Drain cup for unit nines a/c unit
New Business
The association now has a metal filing cabinet for the office. Thanks to Gil.
January 31, 2010
Board Minutes for January 20, 2010
MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS
January 20, 2010
The meeting was called to order at 6:10pm. Those in attendance were Gil Ellis, Richard Yousoufian, Cassandra Harrison, Robert Vitrano, Debbie Madsen, Kathy Moore, and Lois de Oliveira.
Reviewed and approved the December 15th Meeting Minutes.
Administrative Report
Property Maintenance
These are things that are on the list to be done at some point. If they have a name by them they have been designated to be done this year.
We all welcome Cassandra as a member of the board and the meetings will be held on the third Wednesday of the Month.
Gil has offered the association a metal filing cabinet for the office.
January 20, 2010
The meeting was called to order at 6:10pm. Those in attendance were Gil Ellis, Richard Yousoufian, Cassandra Harrison, Robert Vitrano, Debbie Madsen, Kathy Moore, and Lois de Oliveira.
Reviewed and approved the December 15th Meeting Minutes.
- The side of the building facing the garden has been completely painted.
- Jeff has been notified to give us an estimate to finish waterproofing.
- A letter will be sent to owners late on their maintenance about placing a lien on the unit.
- For a copy of the PGT window permit see Robert or Debbie
- The green awning was unanimously approved to be installed above the laundry door.
- We have not heard from Empire Electric about the pending contract.
- The website “thegrandconcourse.com” is still a work in progress. Lois will be updating it soon.
- Jimmy & Cassandra are both checking on renting the vacant unit.
- Jeff will be inspecting unit 11 for any weather related issues.
Property Maintenance
These are things that are on the list to be done at some point. If they have a name by them they have been designated to be done this year.
- Fix gate to garden latch – Nick
- Waterproof #11/Jeff
- Fix garage doors on units 8 and 9/Jeff
- Fill in laundry room door with bondo – Nick
- Paint garden wall – Jeff/done
- Install drain trap underneath unit 5/James Terry - Richard please check on this!
- Does unit 3 have a leak???
We all welcome Cassandra as a member of the board and the meetings will be held on the third Wednesday of the Month.
Gil has offered the association a metal filing cabinet for the office.
December 31, 2009
Board Minutes for December 15, 2009
MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS
December 15, 2009
The meeting was called to order at 6:10pm. Those in attendance were Jimmy Baes, Gil Ellis, Richard Yousoufian, Robert Vitrano, Debbie Madsen, Kathy Moore, and Lois de Oliveira.
Reviewed and approved the November 17th Meeting Minutes.
Administrative Report
1. The north side of the building facing the garden is finished except the top five feet which will be painted next month.
2. The work around the fourth floor can be completed now that we have the key. Owners are notified if access is needed for their unit.
3. Jimmy is checking to see if a vacant unit can be rented for the cost of the maintenance.
4. A letter will be sent to owners who are late with their maintenance about placing a lien on the property.
5. For insurance purposes we will need a copy of the closed permit from PGT for the windows.
6. We have a green awning that could be installed over the laundry room. It will be decided at the next meeting.
Committee Report
1. There is still no written contract with Empire Electric.
2. The website “thegrandconcourse.com” is still a work in progress.
Property Maintenance
These are things that are on the list to be done at some point. If they have a name by them they have been designated to be done this year.
1. Fix gate to garden latch - Nick
2. Waterproof #11
3. Fix garage doors on units 8 and 9
4. Fill in laundry room door with bondo - Nick
5. Paint garden wall – Jeff
New Business
New Officers were approved pending the recalculation of the votes and a check of the bylaws. The bylaws state an owner current on the maintenance is eligible to be elected to the board and Cassandra did receive the votes to be on the board. She is currently in the process of bringing her maintenance up to date. Congratulations Cassandra!
Board members have approved Gil Ellis for President and Lois de Oliveira for Secretary.
The signors on the checks are Gil, Jimmy, or Richard.
December 15, 2009
The meeting was called to order at 6:10pm. Those in attendance were Jimmy Baes, Gil Ellis, Richard Yousoufian, Robert Vitrano, Debbie Madsen, Kathy Moore, and Lois de Oliveira.
Reviewed and approved the November 17th Meeting Minutes.
Administrative Report
1. The north side of the building facing the garden is finished except the top five feet which will be painted next month.
2. The work around the fourth floor can be completed now that we have the key. Owners are notified if access is needed for their unit.
3. Jimmy is checking to see if a vacant unit can be rented for the cost of the maintenance.
4. A letter will be sent to owners who are late with their maintenance about placing a lien on the property.
5. For insurance purposes we will need a copy of the closed permit from PGT for the windows.
6. We have a green awning that could be installed over the laundry room. It will be decided at the next meeting.
Committee Report
1. There is still no written contract with Empire Electric.
2. The website “thegrandconcourse.com” is still a work in progress.
Property Maintenance
These are things that are on the list to be done at some point. If they have a name by them they have been designated to be done this year.
1. Fix gate to garden latch - Nick
2. Waterproof #11
3. Fix garage doors on units 8 and 9
4. Fill in laundry room door with bondo - Nick
5. Paint garden wall – Jeff
New Business
New Officers were approved pending the recalculation of the votes and a check of the bylaws. The bylaws state an owner current on the maintenance is eligible to be elected to the board and Cassandra did receive the votes to be on the board. She is currently in the process of bringing her maintenance up to date. Congratulations Cassandra!
Board members have approved Gil Ellis for President and Lois de Oliveira for Secretary.
The signors on the checks are Gil, Jimmy, or Richard.
November 20, 2009
Meeting Minutes for November 17, 2009
MINUTES FOR MONTHLY MEETING
November 17, 2009
The meeting was called to order at 6:40pm. Those in attendance were James Quinlan, Richard Yousoufian, Gil Ellis, Robert Vitrano, Debbie Madsen, Kathy Moore, Jeff Powell, and Lois de Oliveira
Reviewed and approved the October 20th meeting minutes.
Administrative Report
1. The north side of the building facing the garden needs paint which the board approved. Jeff is being paid $4500 over the first nine months of 2010 which includes the remainder of the waterproofing bill and this bill. Leaks on the east side of unit 16 will be checked again.
2. The top molding above the laundry room door has been replaced and painted by Nick.
3. Gil will put a notice in the laundry that the unit owners need to clean up after their pets.
Committee Report
1. Jimmy is getting the top floor penthouse key so the waterproofing can be finished there.
2. Gil is working on the contract and outstanding bills from Empire Electric.
3. The website was cancelled but we are holding the domain name “thegrandconcourse.com.”
Property Maintenance
These are things that are on the list to be done at some point. If they have a name by them they have been designated to be done this year.
Fix gate to garden latch
Pressure clean pavers
Waterproof #11
Fix garage doors on units 8 and 9
Fill in laundry room door with bonzo - Nick
Paint garden wall – Jeff
New Tenant
Melissa Cala was approved for unit #9.
New Business
The 2010 budget was approved. The Officers were approved pending a recalculation of the votes and a check of the bylaws. Gill will let the board know if we have a 75% approval and if there are any bylaws pertaining to new board members. Welcome Debbie to the Condo Association and she is doing an excellent job!
November 17, 2009
The meeting was called to order at 6:40pm. Those in attendance were James Quinlan, Richard Yousoufian, Gil Ellis, Robert Vitrano, Debbie Madsen, Kathy Moore, Jeff Powell, and Lois de Oliveira
Reviewed and approved the October 20th meeting minutes.
Administrative Report
1. The north side of the building facing the garden needs paint which the board approved. Jeff is being paid $4500 over the first nine months of 2010 which includes the remainder of the waterproofing bill and this bill. Leaks on the east side of unit 16 will be checked again.
2. The top molding above the laundry room door has been replaced and painted by Nick.
3. Gil will put a notice in the laundry that the unit owners need to clean up after their pets.
Committee Report
1. Jimmy is getting the top floor penthouse key so the waterproofing can be finished there.
2. Gil is working on the contract and outstanding bills from Empire Electric.
3. The website was cancelled but we are holding the domain name “thegrandconcourse.com.”
Property Maintenance
These are things that are on the list to be done at some point. If they have a name by them they have been designated to be done this year.
Fix gate to garden latch
Pressure clean pavers
Waterproof #11
Fix garage doors on units 8 and 9
Fill in laundry room door with bonzo - Nick
Paint garden wall – Jeff
New Tenant
Melissa Cala was approved for unit #9.
New Business
The 2010 budget was approved. The Officers were approved pending a recalculation of the votes and a check of the bylaws. Gill will let the board know if we have a 75% approval and if there are any bylaws pertaining to new board members. Welcome Debbie to the Condo Association and she is doing an excellent job!
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