Meeting Minutes for November 17, 2009

MINUTES FOR MONTHLY MEETING

November 17, 2009


The meeting was called to order at 6:40pm. Those in attendance were James Quinlan, Richard Yousoufian, Gil Ellis, Robert Vitrano, Debbie Madsen, Kathy Moore, Jeff Powell, and Lois de Oliveira


Reviewed and approved the October 20th meeting minutes.

Administrative Report
1. The north side of the building facing the garden needs paint which the board approved. Jeff is being paid $4500 over the first nine months of 2010 which includes the remainder of the waterproofing bill and this bill. Leaks on the east side of unit 16 will be checked again.
2. The top molding above the laundry room door has been replaced and painted by Nick.
3. Gil will put a notice in the laundry that the unit owners need to clean up after their pets.

Committee Report
1. Jimmy is getting the top floor penthouse key so the waterproofing can be finished there.
2. Gil is working on the contract and outstanding bills from Empire Electric.
3. The website was cancelled but we are holding the domain name “thegrandconcourse.com.”

Property Maintenance

These are things that are on the list to be done at some point. If they have a name by them they have been designated to be done this year.
Fix gate to garden latch
Pressure clean pavers
Waterproof #11
Fix garage doors on units 8 and 9
Fill in laundry room door with bonzo - Nick
Paint garden wall – Jeff

New Tenant
Melissa Cala was approved for unit #9.

New Business
The 2010 budget was approved. The Officers were approved pending a recalculation of the votes and a check of the bylaws. Gill will let the board know if we have a 75% approval and if there are any bylaws pertaining to new board members. Welcome Debbie to the Condo Association and she is doing an excellent job!

Budget Board Minutes for 10/20/09

The meeting was called to order at 6:10pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Gil Ellis, Robert Vitrano, Lisa Boccard, Debbie Madsen, Kathy Moore and Lois de Oliveira


Reviewed and approved the 08/18/09, updated 09/22/09 and updated 10/07/09 meeting minutes.

Administrative Report
1. The waterproofing is pending a key to the top penthouse. Jimmy will call to get the key.
2. Empire Electric is working on the contract to include the alarm, emergency calls, and fire inspection for $85.60 per month. We’re still pending a decision on previous bills from them.
3. The website will be cancelled by the end of the year.
4. Nova Casualty Insurance (hazard) has been advised that we passed this year’s fire inspection for their records.
5. We are unable to get a credit card for emergencies at this time.

Committee Report
Lois will try to move the website to a free host. If anyone has any ideas please let her know. Her phone number is 786 942-5382.

Ongoing Business

New Business
1. Adoption of the 2010 Budget by the owners
2. Approval of candidates for the Board of Directors

2010 Budget Meeting for October 7, 2009

Updated 10/14 Item 2

October 7, 2009


The meeting was called to order at 6:10pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Gil Ellis, Robert Vitrano, Lisa Boccard, and Lois de Oliveira


Administrative Report
1. Line Items discussed at the meeting were the waterproofing and fees for contacting Empire. Waterproofing will be paid half this year and half out of the 2010 budget, and we are still pending a written contract with Empire Electric to avoid incurring charges for emergency calls. Richard Yousoufian in unit 16 or Robert Vitrano in unit 7 are who should be contacting Empire should an emergency arise.
2. As of October 1st the rent for garage #8 is being paid directly to the condo association as
we have not received maintenance for it and unit 11 since last December. The foreclosure should be resolved within the next six months.
3. We are unable to get a better price for the propane to heat water. Solar water would be a feasible idea but we feel it is not in the budget for this year.
4. Item Cut: We won’t have a website anymore because it is going to be cut.
5. The Association needs to be able to enter any unit in case of emergencies. Make sure we have a copy of your key.
6. The budget will be ready by the next board meeting be prepared to discuss any issues you may have.


Board nominations are open until October 20th. If you have any contingencies for being on the board, let us know what we can do to accommodate you. Our monthly meeting does not last longer than one hour and if you cannot make the Tuesday and prefer another day of the week please send a request.

Board Minutes for September 22, 2009

UPDATED 10/14

September 22, 2009


The meeting was called to order at 6:10pm. Those in attendance were Jimmy Baes, Gil Ellis, Robert Vitrano, Debbie Madsen, Kathy Moore, and Lois de Oliveira.

Minutes were approved for September 8, 2009. At the next meeting we will review the August 18th minutes.

Administrative Report

Committee Reports

1. Waterproofing will be updated next month.
2. Propane is still an ongoing issue.
3. Jimmy Baes is still working on the line of credit.
4. Gill is working with Empire regarding the contract.
5. Garbage fees for next year are still in question.

Ongoing Business
The tenant in Garage 9 will be paying his rent to GCC for the next six months or until the bank decides to sell or foreclose on the unit.

New Business
The Budget will be worked on at the October 7th workshop.
Debbie Madsen was voted in as the new Administrative Assistant.

Nominations: Anyone wishing to be on the Board for 2010 may send an email. Jimmy Baes has been the president for two years and we’re looking for a volunteer to replace him.

Board Minutes for September 8, 2009

2010 BUDGET MEETING MIINUTES

September 8, 2009

The meeting was called to order at 6:10pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Gil Ellis, Robert Vitrano, Lisa Boccard, and Lois de Oliveira


Administrative Report
1. Richard will post the Agenda in the Laundry 48 hours before the monthly meetings.
2. Budget Items discussed at the meeting were payment of legal fees, waterproofing, and Empire for the fire inspection and smoke detectors.
3. Filing a Voluntary Demand Form for rent from Garage 8.
4. Lisa and Gill will conference to get a written contract with Empire.
5. Lisa will call City Hall to get an update on garbage fees for 2010.
6. Gill is pursuing the gas companies to get a better price since our bill has increased so much.

Nominations
Anyone wishing to be on the Board for 2010 may send an email.
Jimmy Baes and Richard have been on the board two years. Gil Ellis and James have served one year each. If you would like to nomination anyone for the position or if you are interested,

let us know. Elections will be in November.

Board Minutes for August 18, 2009

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS

August 18, 2009


The meeting was called to order at 6:13pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Gil Ellis, Robert Vitrano, Kathy Moore.

The Minutes for July 21 were approved as written.

Administrative Reports

Committee Reports
Waterproofing and painting is continuing on the outside of the building. There are also repairs being addressed on the south roof.
The 4th floor door is installed but needs some additional work to keep out the water.
The fire alarm has been repaired and should be working properly. Jimmy Baes, Richard Yousoufian, and Gil Ellis will be added as the first 3 contacts for fire alarm.
Gil is getting estimates to try to reduce our cost on gas from l and a backup offer from Miami Water Heater for the cost of a tank installed.
Jimmy will be pursuing a line of credit and credit card for building emergencies.

Ongoing Business
The sealing of the flat roof has been postponed until later.

New Business
The board will meet separately to discuss the Budget. We need to update current information for the budget.
We need a new Board president since Jimmy Baes has served his two years term.

Board Minutes for July 21, 2009

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS
July 21, 2009


The meeting was called to order at 6:15pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Lisa Boccard, Robert Vitrano, Jeff Powel, Kathy Moore, and
Lois de Oliveira.

The Minutes for May 19 were approved as written. No meeting was held in June.

Administrative Reports
The new Fire Alarm Contract that has been put in place with Empire Electric will include an annual fire inspection as required by Miami-Dade County, smoke detectors will be maintained, exit signs will be lit 24/7, and the Alarm will be monitored by a call center.
A steel jam door was approved to be installed on the fourth floor to separate the two stairwells as a fire precaution. Rewiring of the alarm system was done due to the water intrusion in that area. That should keep the alarm from going off at random.
The septic tank was pumped out in June.

Committee Reports
The tile on the (first floor) interior entry of the south wing (the entry with the door) has been postponed until a later time.
Waterproofing and painting is continuing on the outside of the building. Remember in your own unit everyone is responsible for the interior wall plumbing.
Gil will get an estimate from Amerigas, Teco Gas, and FPL to have them connect us to a natural gas line or to get a better price for bottled gas, and a backup offer from Miami Water Heater for the cost of a tank installed.
Jimmy will check if we can get a line of credit from Bank of America.

Ongoing Business
1. Jeff Powell will submit a proposal to seal the north side flat roof.
2. A lien has been filed for back maintenance on unit 11. There has been some interest in the unit through the bank.
3. Please make sure a prospective tenant adheres to a credit check.
4. Adding greenery in front of the building will be budgeted for next year.