Board Minutes from December 16, 2008

Revised last line

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS December 16, 2008

The meeting was called to order at 6:00pm. Those in attendance were James Quinlan, Richard Yousoufian, Gilbert Ellis, Robert Vitrano, Lisa Boccard, and Lois de Oliveira.

1. The Minutes were approved for the 11/18/08. The October meeting had been cancelled.

2. Administrative Reports

i. Cushions have been covered and look new.

ii. Jeff Powell did a great job on leveling the slabs for the building.

iii. Robert Vitrano has given an estimate of $480.00 to plant Variegated Pittosporum on the north side of the building between the hot water heater and the north stairwell and to remove the plants there. This will be done in 2009.

iv. Robert will also propose a price for several Royal Palms in the front and south sides of the property.

3. Committee Reports

i. Richard will call Rheem to discuss if we need to continue with Barrios for rest of their warranty period.

ii. Richard Yousoufian is investigating AT&T’s U-Verse for the building.

iii. Lisa will update us on the new homeowner required insurances.

iv. The President of the Association will be sending out notices for late maintenance.

4. Ongoing Business

5. New Business

The entry between units 12 and 16 (only the first floor) will be replaced with a terracotta looking tile. This will be a sample area to get an idea of the cost and look of replacing the entryways. Richard and Gill Ellis will be in charge of the sample area between their units.

James Quinlan has assigned Garage Unit 6 (laundry and office) over to the Association by a majority vote. The Association will continue to pay the taxes, maintenance, and insurance on the Unit. We will always have our laundry. Thank you James!

The board approved Richard Yousoufian to be added as an additional signor to the GCC operating and reserve accounts.

Board Minutes from November 18, 2008

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS
November 18, 2008


The meeting was called to order at 6:00pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Jeff Powell, Robert Vitrano and Lois de Oliveira.

1. The Minutes were approved for the 6/17/08, 7/15/08 and 09/16/08 meetings, as both July and October meetings were cancelled.

2. Administrative Reports
i. Cushions are being re-covered.
ii. Bar-Be-Que was removed and the Gazebo was put up by Jeff’s father.
iii. Jeff Powell has offered to level the slabs for $50.00 each
iv. The wedding couple cleaned up promptly after the party October 25th. Everthing

was picked up the Monday after without a complaint.
v. the other dryer in the laundry has gone out and is being replaced at a cost of $320.00

3. Committee Reports
i. the 2009 Budget was voted and approved and we have 1 new board member Gilbert Ellis who will replace Ari Dispenza. James Quinlan has offered to continue on the board at

this time. The new term will start February 1st, and will be for 2 year.

4. Ongoing Business
We need to replace the plants on the north side of the building, between the garden and the building with a regular hedge. Robert Vitrano will give us a price for that.

Board Minutes from October 21, 2008

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS October 21, 2008


The meeting was canceled due to only two board members being present. Those in
attendance were Jimmy Baes, Lois de Oliveira, and Robert Vitrano.

Board Minutes from September 16, 2008

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS
September 16, 2008


The meeting was called to order at 6:00pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Ari Dispenza, Lois de Oliveira, Kathy Moore, Robert Vitrano, Gilbert Ellis, and Lisa Boccard.

1. The Minutes were not approved at this meeting. We will need to review and approve the minutes for the 6/17/08, 7/15/08, and 9/16/08 meetings at the next meeting. The August meeting had been cancelled.

2. Administrative Reports
i. we are still working to get Comcast to remove the dead cable from the building.
ii. the water proofing and painting has been done around the top of units 11 and 15.
iii. the 10 cushions in the garden were approved to be covered at a cost of $750.00.
iv. the Bar-B-Que will be demolished instead of repaired
v. the gazebo is being replaced since the last one was knocked down.
vi. we will be removing the bamboo next to unit 16 and working with Barrios to level the
slabs there.

3. Committee Reports
i. the 2009 Budget was reviewed and will be voted on at the next meeting. Please plan to attend the October meeting so it can be voted on.

4. Ongoing Business
We have 2 positions on the Board that we are looking to replace by the October meeting. Ari Dispenza and James Quinlan’s terms will be up. Please let the board know if you are interested. We have (1) one new nominee so far, thank you Gilbert Ellis

Please submit your nominations for the board to
owners@thegrandconcourse.com

Board Minutes from August 18, 2008

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS August 18, 2008

Meeting was postponed until the following week and then cancelled due to lack of
participation.

Board Minutes from July 15, 2008

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS
July 15, 2008


The meeting was called to order at 6:00pm. Those in attendance were Jimmy Baes, James Quinlan, and Lisa Boccard.

There were only two board members present.
1. The fire extinguishers will be inspected in September.
2. Rolando will service our account for a flat fee of $1000.00 for the 2009 year.
3. The 2008 Budget shows no expense from Miami Water & Sewer because we have a credit that will cover us until the end of the year.
4. The 2009 Budget is being updated. We will set up a Reserve Account for a new hot water heater to be replaced in 2011. We will be putting in $2000.00 a year for the next three years to that account.

A New York location scout called looking to take pictures of the outside of the building and photos were taken. There was no money involved for this shoot.

Board Minutes from June 17, 2008

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS June 17, 2008


The meeting was called to order at 6:00pm. Those in attendance were James Quinlan, Richard Yousoufian, Robert Vitrano, Lisa Boccard and Lois de Oliveira.


1. The Minutes for the May 20th meeting were approved.

2. Administrative Report:
a. The Septic tank was pumped in June.
b. Budget -
i a check for $708.00 was approved for termite insurance.
ii. $95.00 a month is paid to set rat traps around the building.
iii. $675.00 was approved to pay for the removal of the two (2) ficus trees at the next to the garage in the garden area.
iv. the chairs around the gazebo will be reupholstered.
v. we need to look for another accountant for the building.
vi. our 2008 budget is on target which means we are in good shape for the first six months on of this year.

3. Committee Reports:
a. Rules and Regulations-We are looking forward to James’ description of common areas

4. Ongoing Business:
a. Comcast rewiring: no news to report
b. Water Proofing and Painting – Lisa will get an estimate for rotten wood replacement around the two (2) main entry doors on the wings of the building from Bud.
c. The stairwell on the south wing of the building was caulked and painted. This month the stairwell on the garden side will get the same treatment.
d. June 21st - Saturday morning Barrios will be coming to service the a/c units of those owners that signed up and dropped off their check.

5. New Business:
We will be discussing the 2009 Budget at the next meeting.

Board Minutes from May 20, 2008

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS May 20, 2008


The meeting was called to order at 6:00pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Robert Vitrano, and Lois de Oliveira.


1. The Minutes for the April 15th meeting were approved.

2. Administrative Report:
a. Robert Vitrano and Richard Yousoufian will be removing the old cable wiring that is not being used so Comcast can come in and add another drop box for cable, up to 8 cable lines can be used for one box. We will have 3 drop boxes to hookup Comcast cable.
b. Lisa will be calling to have the Septic tank pumped this month.
c. Water Proofing - the flashing on the flat room was re-caulked and the gutters were cleaned in preparation for the hurricane season. Painting - Darryl painted the spiral stairwell and the 2 inside stairwells.
d. Our new detachable For Rent sign will be removed once the report from Atlantic Personnel is returned on Mariel Schier. She will be renting unit 14 board approved pending a favorable report. We will then be adding the “For Sale” sign out front for Ari’s unit 11. “The Al Capone Suite” will be up for sale.

3. Committee Reports:
a. Rules and Regulations - James will present a description of the common areas to the building to try to make it more clear.
.
4. Ongoing Business:

5. New Business:
a. Policy on Film and Photography - Ideas were discussed regarding a policy on filming in and around the building. It will be discussed further at the next meeting.
b. We will be getting an estimate from Bud to replace rotten wood on the door frames on both front doors of the 2 wings.

Board Minutes from April 15, 2008

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS April 15, 2008


The meeting was called to order at 6:00pm. Those in attendance were James Quinlan, Ari Dispenza, Richard Yousoufian, Robert Vitrano, and Lois de Oliveira.


1. The Minutes for the March 18th meeting were approved.

2. Administrative Report:
A. Our new detachable “For Rent” sign is below our new condo sign at the front of the building. We still have unit 14 available to rent.
B. Cassandra Harrison’s new tenant was approved for unit 4.
C. Jimmy’s awning was approved for his door on the 4th Avenue side of his unit 18 and it is recommended that he use the same contractor as the awning outside of unit 11.

3. Committee Reports.
A. Rules and Regulations
1. “What are the common areas?” The garage doors are now considered a common element and the association will be responsible for painting them the next time. They are now a common element same as the condo doors.

4. Ongoing Business
A. Richard Yousoufian says the rust is coming through the paint outside his unit and the stairs need to be painted. Jimmy is working with Darryl to re-paint the inside stairs. They will need about $200.00 plus supplies to touch up the inside stairwells of the 2 wings of the building, that would include the treaders, banisters, and molding.
B. Bud will be finishing up the molding and the painting of the stairwell windows that was left unfinished.
C. We will be getting the estimates for the A/C check ups out to you soon.
D. James Quinlan removed the old wires and cleaned up the flat roof. Hooray for James! The tenant in units 10 and 11 will appreciate that.
E. The bike has been removed from the bike rack.

5. New Business:
A. Richard will update the three cable boxes on the building and remove dead wiring.
B. We will have to find another date for the Spring Bar-B-Que. It is recommended we chose between May 10th and 17th. We would like to have it catered. If you have a preference let me know.
C. Lisa will call Segal Gas to have the temperature of the hot water checked
D. There is a water intrusion problem in units 14 and 16.

Board Meeting from March 18, 2008

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS March 18, 2008


The meeting was called to order at 6:00pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Ari Dispenza, Lisa Boccard, Robert Vitrano, Alfonso Agras, Jeff Powell, and Lois de Oliveira.


1. The Minutes for the February 19th meeting were approved.

2. Administrative Report:
A. The “For Rent” and/or “For Sale” signs have not yet arrived. Miami Shores does permit a 10” X 20” sign to be placed in the window of an available apartment.
B. Signs are on order to be placed under the Grand Concourse Condo sign to let people know when we have a available apartment.

3. Committee Reports.
A. Painting Clean up
1. Darryl came back to clean up.
B. Rules and Regulations
1. Richard expressed a concern about our policy and restrictions on satellite dishes.
2. “What are the common areas” we will go over again.
3. We need to update our rules and regulations on questions about construction debris, work days, dog pickup, leaving clothes in the laundry room, bikes in the bike rack, etc. If you have any thoughts about it, let the committee know.

Ongoing Business:
A. common areas
1. Are the outside and garage doors common areas.
2. The Spring get-together is still on for the weekend of May 24th. We would like to have it catered and volunteers to bring drinks. If you have a problem with the date please let us know.

New Business:
A. We have emailed a request to Barrios for a quote to service 6 of the units.
B. The thermostat on the hot water should be set at 120 degrees. If you are not getting hot enough water in the kitchen it may be because you have a single lever faucet. The single lever may allow cold water to reach the faucet even if you have the lever all the way to the right.
C. With the hot water heater needing to be replaced in the next few years, we are considering solar hot water for the building. The solar panels would pay for themselves considering there would be no need for the bottled gas.

Board Minutes from February 19, 2008

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS February 19, 2008


The meeting was called to order at 6:00pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Gilbert Ellis and Lois de Oliveira.

1. The Minutes for the December 18th and January 15th meetings were approved.

2. Administrative Report:
A. We have our new sign in place out front and will be making up attachable signs underneath that will say “For Rent” and/or “For Sale.”
B. We would like either Lisa or Robert Vitrano to attend the monthly meetings for Administrative reports.
C. The garage paint bills were sent out this month for $50.00 plus supplies. Sorry about the discrepancy.

3. Committee Reports:
A. Rules and Regulations Committee will meet to discuss bylaws.
B. The railings and steps were painted.
C. Jeff will be removing the bike tied alongside the bike rack.
D. James will be cleaning the chair cushions.

Ongoing Business:
A. We have 3 units empty 4, 6, and 14.
B. We have 3 units to need air conditioning maintenance; they are 2, 10, and 11.
If anyone else needs service let me know or if your air conditioner is not level let me know so we can speak to Barrios about it.

New Business:
A. Jimmy is getting a quote for the catering of our spring get together. We are looking at sometime in May.

Board Minutes from January 15, 2008

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS January 15, 2008


The meeting was called to order at 6:00pm. Those in attendance were James Quinlan, Jimmy Baes, Richard Yousoufian, Gilbert Ellis, Lisa Boccard, Robert Vitrano, Jeff Powell, and Lois de Oliveira,

1. The Minutes for the December 18th meeting will be approved at the next meeting.

2. Administrative Report:
A. Robert reported that the ficus hedge is being sprayed and fertilized for $1000.00. The systemic keeps the ficus healthy and will keep killing the white fly for about a year.
B. The maintenance bill was sent out at a higher rate than was originally budgeted. It will be corrected with the next maintenance bill and you will received a refund if you paid the higher amount. Also the garage owners will be receiving an extra bill for $50.00 for painting their doors as they are not considered a common area.

3. Committee Reports:
A Common Area/Landscape
i. The Ruellias with the purple flowers that grow curbside will be cut back significantly so they will get stronger and thicker.
ii. The bike that is locked at the bike rack will be removed. Please check with your tenant for the owner.
iii One of the dryers looks like the bearings is wearing out. If this happens Richard in unit 16 will call to get it replaced with another Speed Queen.

Ongoing Business:
A. We’re looking for a painter for the outside stairwells on the north and south sides.
B. The memorial tree for Mr. Moore is on hold at this time.
C. James is checking on the sign for the building.
D. We will be reviewing the rules & regulations in the condo docs.

New Business:
A. Anyone wanting to have Barrios A/C service their Air Conditioning Unit please let me know or if you opt out let me know. We want to have them all serviced at the same time (March/April)
B. We will be sending a package on Unit 5 & garage 5 for Jeff Powell for a first right of refusal letter, approval letter, and an estopel letter so he can purchase these units from Ellen Langer.
C. We are considering the implementation of a refundable bond to be set up for construction projects and people moving in and out of the building for repair of damage during these times.