The meeting was called to order at 6:15pm. Those in attendance were Gil Ellis, James Quinlan, Jimmy Baes, Jeff Powell, Debbie Madsen, Robert Vitrano, Kathy Moore, and Lois de Oliveira.
Review and approved the October 19th meeting minutes.
Administrative Report
1. The 2012 Budget and Board members were ratified and approved by a vote of the owner’s ballots. Although elected Jeff Powell has decided to resign from the board until his maintenance is caught up. He can be reinstated once he is current.
2. The board will vote on the new board positions at the next meeting.
3. Gil will contact Sarah about being 90 days late with her maintenance.
Report
1. Jeff will finish with the waterproofing and painting of the center tower and turret.
2. Gil will get an estimate from FPL for roof coating and insulation as a second estimate.
3. At the end of the two wings on the Grand Concourse side will be added lanterns. They will follow through with the same style as the others. Jeff has submitted an estimate for that.
4. Robert is getting estimates to replace the canvas at unit 11 after the painting is done. He has an estimate for $900.00.
5. Update on the rules & regulations will be in 2012.
6. There will be no meeting in December. The first meeting of the New Year will be January 18th and continue every other month.
Ongoing Business
2012 Maintenance Repair List
a. The additional 2 lights. - done
b. Central tower paint and repair - Jeff
c. Spiral stairs and hallways to be scraped and painted after awning is installed.
d. Clean second floor gutters and repair seams- Jeff – not on south building
e. Center tower & turret - patching, molding repair, waterproofing and painting – in progress
f. Water damage to wall between units 14 and 15.
November 16, 2011
October 31, 2011
BOARD MINUTES FOR OCTOBER 19, 2010
The meeting was called to order at 6:00pm. Those in attendance were Gil Ellis, Jimmy Baes, Robert Vitrano, Debbie Madsen, Jeff Powell, Kathy Moore and Lois de Oliveira.
Review and approved the September 30th meeting minutes.
Administrative Report
The 2011 Budget and officers were approved by the unit owners. The new board members are James Quinlan and Jeff Powell. Congratulations!
Committee Reports
1. The roof repair is complete and the work in unit 11 will be finished in the next couple of days.
2. The application and November 1st lease for unit 11 was approved pending adding to the lease that only four family members occupy the unit.
3. The owner’s agreement and insurance policies were approved for unit 11 and Gil signed checks for the homeowners and renters policies.
4. The mold invoice for the same unit was approved by the board and a check was signed.
5. The $75 estoppel fee was approved and was applied to the sale of unit 3.
6. Estimate for elastomeric roof sealant and insulation is still in progress with Gil.
7. A payment of $250.00 was approved for unit 14 for past water damage.
8. The motion to expedite unit 11 was abandoned in place of renting the unit.
9. The service call fee was rescinded by Empire Electric.
10. The $200 garden expense for a replacement gazebo was denied.
11. The pricing to do laundry will not be increased.
12. The Atlantic Screening fee will still be at $75.00. The additional cost needs to be collected from all new tenants.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, & 18 – Larry
b. waterproofing of the center tower and turret
c. hot foot the edge of the roof of the center tower and turret.
New Business
1. We need a more detailed proposal on the sealing of the center tower and turret.
2. We need to hot foot around the edge of the roof as the pigeon droppings and their nesting material fills up the gutters and causes the rain to not drain properly. This is part of the cause of the roof leak. Gutters need to be cleaned yearly.
3. Check status of unit 15 and garage 1. The association has not heard from the owner.
4. Anyone who has a leak needs to let the association know right away or the association has the right to refuse repairs inside their unit.
Review and approved the September 30th meeting minutes.
Administrative Report
The 2011 Budget and officers were approved by the unit owners. The new board members are James Quinlan and Jeff Powell. Congratulations!
Committee Reports
1. The roof repair is complete and the work in unit 11 will be finished in the next couple of days.
2. The application and November 1st lease for unit 11 was approved pending adding to the lease that only four family members occupy the unit.
3. The owner’s agreement and insurance policies were approved for unit 11 and Gil signed checks for the homeowners and renters policies.
4. The mold invoice for the same unit was approved by the board and a check was signed.
5. The $75 estoppel fee was approved and was applied to the sale of unit 3.
6. Estimate for elastomeric roof sealant and insulation is still in progress with Gil.
7. A payment of $250.00 was approved for unit 14 for past water damage.
8. The motion to expedite unit 11 was abandoned in place of renting the unit.
9. The service call fee was rescinded by Empire Electric.
10. The $200 garden expense for a replacement gazebo was denied.
11. The pricing to do laundry will not be increased.
12. The Atlantic Screening fee will still be at $75.00. The additional cost needs to be collected from all new tenants.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, & 18 – Larry
b. waterproofing of the center tower and turret
c. hot foot the edge of the roof of the center tower and turret.
New Business
1. We need a more detailed proposal on the sealing of the center tower and turret.
2. We need to hot foot around the edge of the roof as the pigeon droppings and their nesting material fills up the gutters and causes the rain to not drain properly. This is part of the cause of the roof leak. Gutters need to be cleaned yearly.
3. Check status of unit 15 and garage 1. The association has not heard from the owner.
4. Anyone who has a leak needs to let the association know right away or the association has the right to refuse repairs inside their unit.
September 21, 2011
Board Minutes for September 21, 2011
The meeting was called to order at 6:30 pm. Those in attendance were James Quinlan, Jeff Powell, Debbie Madsen, Robert Vitrano, Kathy Moore, and Lois de Oliveira.
Review and approved the August 24th meeting minutes.
Monthly Report
1. Since Unit 11 and garage 8 were taken over by the bank we have received the maintenance from February 8th 2011 going forward and they are current. The tenant has moved out of the garage per the banks request.
2. The heavy rains in September caused the drain field to slow down for a day or so but we have had no problems since.
3. There are no repairs needed at this time but Jeff will be submitting an additional bid to paint the garages and the west side of the center building. Other bids are welcome as well.
Committee Reports
1. The hydrostop, waterproofing, and painting have been done on 2 sides and the corbel molding has been fixed and we have added another 45 days until this job is finished.
2. Since Gil has been away for the summer will are still waiting an estimate from FPL for waterproofing and maybe insulation on the flat roof.
3. A committee of James, Jimmy, and Gil will be discussing the rules & regulations to see if there are any updates before the upcoming election.
4. The 2012 Budget has been sent to the owners for review. A pay increase was approved for the Landscaper and Administrative Assistant. If there are any questions they can be brought up at the next monthly meeting.
5. A couple of the unit owners have been getting behind on the maintenance.
6. The rules & regulations committee have been busy elsewhere so we will not be updating them this year.
7. Robert and Jeff will note any areas that could be rented.
8. Lighting for the outside of the building is still being considered.
9. Robert will speak to the company about the leaking awning at the top of the stairs.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted hopefully after the awning is looked at - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – not finished - Jeff
f. Liriope and Laurelia filled in- done
g. Bamboo cut away from building- done
h. Fill the hole in garden and spray for ants – done
i. Jeff will bring dirt and sod for unlevel garden areas - done
j. Gazebo installed and new wooden chairs - done
k. Repair moldings and cracks of center tower and turret and paint – Jeff
l. Roof repair chimney – done
m. Roof repair by stairwell - done
n. Flat roof water leak elastomeric over unit 8 - done
o. Flat roof water leak elastomeric patch unit 8 – done
p. Fire extinguishers were filled and inspected - done
Review and approved the August 24th meeting minutes.
Monthly Report
1. Since Unit 11 and garage 8 were taken over by the bank we have received the maintenance from February 8th 2011 going forward and they are current. The tenant has moved out of the garage per the banks request.
2. The heavy rains in September caused the drain field to slow down for a day or so but we have had no problems since.
3. There are no repairs needed at this time but Jeff will be submitting an additional bid to paint the garages and the west side of the center building. Other bids are welcome as well.
Committee Reports
1. The hydrostop, waterproofing, and painting have been done on 2 sides and the corbel molding has been fixed and we have added another 45 days until this job is finished.
2. Since Gil has been away for the summer will are still waiting an estimate from FPL for waterproofing and maybe insulation on the flat roof.
3. A committee of James, Jimmy, and Gil will be discussing the rules & regulations to see if there are any updates before the upcoming election.
4. The 2012 Budget has been sent to the owners for review. A pay increase was approved for the Landscaper and Administrative Assistant. If there are any questions they can be brought up at the next monthly meeting.
5. A couple of the unit owners have been getting behind on the maintenance.
6. The rules & regulations committee have been busy elsewhere so we will not be updating them this year.
7. Robert and Jeff will note any areas that could be rented.
8. Lighting for the outside of the building is still being considered.
9. Robert will speak to the company about the leaking awning at the top of the stairs.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted hopefully after the awning is looked at - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – not finished - Jeff
f. Liriope and Laurelia filled in- done
g. Bamboo cut away from building- done
h. Fill the hole in garden and spray for ants – done
i. Jeff will bring dirt and sod for unlevel garden areas - done
j. Gazebo installed and new wooden chairs - done
k. Repair moldings and cracks of center tower and turret and paint – Jeff
l. Roof repair chimney – done
m. Roof repair by stairwell - done
n. Flat roof water leak elastomeric over unit 8 - done
o. Flat roof water leak elastomeric patch unit 8 – done
p. Fire extinguishers were filled and inspected - done
August 24, 2011
Board Minutes for August 24, 2011
The meeting was called to order at 6:25pm. Those in attendance were James Quinlan, Jeff Powell, Debbie Madsen, Robert Vitrano, Kathy Moore, George Romanik, and Lois de Oliveira.
Review and approved the July 26th meeting minutes.
Administrative Report
1. Unit 11 and garage 8 was taken over by the bank and the $2802.50 received was deposited into our General Account. The bank was again contacted about the maintenance from February 8th through June and we should be hearing from them.
2. Robert has laid the sod over the drain field and it is looking green again.
3. Jeff also stated that the roof above unit 11 has about 5 years left.
Committee Reports
1. The hydrostop, waterproofing, and painting have been done on 2 sides and the corbel molding has been fixed so far. The rest of it will be finished in the next 45 days.
2. Jeff stated the flat roof has about 5 years life left and we want to cover it with elastomeric. Gil will get an estimate from FPL for the coating and the insulation to see if there is enough rebate to make it feasible.
3. A committee of James, Jimmy, and Gil will be discussing the rules & regulations to see if there are any updates before the upcoming election.
4. We are working on the 2012 Budget. The remaining items on this year’s list are the 2 areas that have been designated to have additional lighting. Jeff will finish up the center tower and give us individual estimates to paint both the rest of the west side next to the laundry and the garages.
5. There are a couple of unit owners that have been running late on their maintenance and we are giving them every opportunity to catch up but we must take action.
6. There are storage areas on the ground floor and the question has come up about renting these. Robert and Jeff will note any areas that could be rented.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – not finished - Jeff
f. Liriope and laurelia fill in- done
g. Bamboo cut away from building- done
h. Fill the hole in garden and spray for ants – done
i. Jeff will bring dirt for unlevel garden areas - done
j. Gazebo installed –done
k. Repair moldings and cracks of center tower and turret and paint – Jeff
l. Roof repair chimney – done
m. Roof repair other - done
n. Flat roof water leak elastomeric over unit 8 - done
o. Flat roof water leak elastomeric patch unit 8 - done
Review and approved the July 26th meeting minutes.
Administrative Report
1. Unit 11 and garage 8 was taken over by the bank and the $2802.50 received was deposited into our General Account. The bank was again contacted about the maintenance from February 8th through June and we should be hearing from them.
2. Robert has laid the sod over the drain field and it is looking green again.
3. Jeff also stated that the roof above unit 11 has about 5 years left.
Committee Reports
1. The hydrostop, waterproofing, and painting have been done on 2 sides and the corbel molding has been fixed so far. The rest of it will be finished in the next 45 days.
2. Jeff stated the flat roof has about 5 years life left and we want to cover it with elastomeric. Gil will get an estimate from FPL for the coating and the insulation to see if there is enough rebate to make it feasible.
3. A committee of James, Jimmy, and Gil will be discussing the rules & regulations to see if there are any updates before the upcoming election.
4. We are working on the 2012 Budget. The remaining items on this year’s list are the 2 areas that have been designated to have additional lighting. Jeff will finish up the center tower and give us individual estimates to paint both the rest of the west side next to the laundry and the garages.
5. There are a couple of unit owners that have been running late on their maintenance and we are giving them every opportunity to catch up but we must take action.
6. There are storage areas on the ground floor and the question has come up about renting these. Robert and Jeff will note any areas that could be rented.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – not finished - Jeff
f. Liriope and laurelia fill in- done
g. Bamboo cut away from building- done
h. Fill the hole in garden and spray for ants – done
i. Jeff will bring dirt for unlevel garden areas - done
j. Gazebo installed –done
k. Repair moldings and cracks of center tower and turret and paint – Jeff
l. Roof repair chimney – done
m. Roof repair other - done
n. Flat roof water leak elastomeric over unit 8 - done
o. Flat roof water leak elastomeric patch unit 8 - done
July 26, 2011
Board Minutes for July 26, 2011
The meeting was called to order at 6:50pm. Those in attendance were Gil Ellis, Jeff Powell, Debbie Madsen, Robert Vitrano, Kathy Moore, George Romanik, and Lois de Oliveira.
Review and approved the April 19th meeting minutes.
Administrative Report
1. Now that the foreclosed units have been taken over by the bank we have been able to collect $2802.50 for back payments and maintenance from July and August. Gil will contact Mr. Frischer about collecting any more back monies.
2. Jeff Powel personally walked American Septic and Plumbing through the estimate process to repair the drain field. He got a very good price with a pump out contract of $300 and a 12 month guarantee on the system. There were some related charges associated with the work besides an additional pump out fee of $650 and $150.00 in manual labor associated with digging the drain field and a charge for new sod over the partial drain field.
3. The leak on the flat roof above unit 8 was repaired for $450. Putting the elastomeric on hold at this time needs to be reconsidered Gil will check with FPL.
4. There was a pretty large leak on the 4th floor again that was repaired for a $1000. Replacing the roof has to be considered as a future option.
Committee Reports
1. Reviewed last estimate from Jeff for hallway painting, downspouts, and crack repair. We owe him for scraping and painting and other miscellaneous work from 05/27/2011 for $1750 and we would like him to paint the entire wall next to the laundry.
2. The hydrostop, waterproofing, and painting have been done on 2 sides and the corbel molding has been fixed so far. This is a big project that is being done to prevent water penetration only.
3. There are 2 areas that have been designated to have additional lighting, one on the Grand Concourse side and one on the garden side. The kind of lighting will still need to be decided.
4. Reviewing of the condo by laws is postponed until later.
5. Reasonable expectations of repairs this year: waterproof and painting of the turret and the tallest part of the building,
6. There are storage areas on the ground floor and the question has come up about renting these. Robert and Jeff will check it out.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – estimate from Jeff
f. Liriope and laurelia fill in- done
g. Bamboo cut away from building- done
h. Fill the hole in garden and spray for ants – done
i. Jeff will bring dirt for unlevel garden areas.
j. Gazebo installed –done
k. Repair moldings and cracks of center tower and turret and paint – Jeff
l. Roof repair chimney – done
m. Roof repair other - done
n. Flat roof water leak elastomeric unit 8
o. Flat roof water leak elastomeric patch unit 8
Review and approved the April 19th meeting minutes.
Administrative Report
1. Now that the foreclosed units have been taken over by the bank we have been able to collect $2802.50 for back payments and maintenance from July and August. Gil will contact Mr. Frischer about collecting any more back monies.
2. Jeff Powel personally walked American Septic and Plumbing through the estimate process to repair the drain field. He got a very good price with a pump out contract of $300 and a 12 month guarantee on the system. There were some related charges associated with the work besides an additional pump out fee of $650 and $150.00 in manual labor associated with digging the drain field and a charge for new sod over the partial drain field.
3. The leak on the flat roof above unit 8 was repaired for $450. Putting the elastomeric on hold at this time needs to be reconsidered Gil will check with FPL.
4. There was a pretty large leak on the 4th floor again that was repaired for a $1000. Replacing the roof has to be considered as a future option.
Committee Reports
1. Reviewed last estimate from Jeff for hallway painting, downspouts, and crack repair. We owe him for scraping and painting and other miscellaneous work from 05/27/2011 for $1750 and we would like him to paint the entire wall next to the laundry.
2. The hydrostop, waterproofing, and painting have been done on 2 sides and the corbel molding has been fixed so far. This is a big project that is being done to prevent water penetration only.
3. There are 2 areas that have been designated to have additional lighting, one on the Grand Concourse side and one on the garden side. The kind of lighting will still need to be decided.
4. Reviewing of the condo by laws is postponed until later.
5. Reasonable expectations of repairs this year: waterproof and painting of the turret and the tallest part of the building,
6. There are storage areas on the ground floor and the question has come up about renting these. Robert and Jeff will check it out.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – estimate from Jeff
f. Liriope and laurelia fill in- done
g. Bamboo cut away from building- done
h. Fill the hole in garden and spray for ants – done
i. Jeff will bring dirt for unlevel garden areas.
j. Gazebo installed –done
k. Repair moldings and cracks of center tower and turret and paint – Jeff
l. Roof repair chimney – done
m. Roof repair other - done
n. Flat roof water leak elastomeric unit 8
o. Flat roof water leak elastomeric patch unit 8
May 17, 2011
Board Minutes for May 17, 2011
The meeting was called to order at 6:50pm. Those in attendance were James Quinlan, Jeff Powell, George Romanik, Debbie Madsen, Robert Vitrano, Kathy Moore, and Lois de Oliveira.
Review and approved the April 19th meeting minutes.
Administrative Report
1. The bank has agreed to pay for back maintenance from February 8th through May 31st. for Unit 11 and the unit is also dry since the recent roof repairs above the front door.
2. The crack between units 14 and 15 will be looked at.
Committee Reports
1. The energy savings steps for the flat roof are on hold since there is no water intrusion at this time.
2. Gil will get an estimate from FPL for waterproofing and insulation. There is a silver paint and a white hydrostop that can be used for the roof.
3. The new gazebo has been setup for the summer.
4. Jeff and Robert decided that adding 2 lights on the front of the building would be helpful.
5. Look over the condo by laws for any updates that need to be made.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – estimate from Jeff
f. Liriope and laurelia fill in- done
g. Bamboo cut away from building- done
h. Fill in the hole in garden and spray for ants- Robert-
i. Jeff will bring dirt for unlevel garden areas.
Review and approved the April 19th meeting minutes.
Administrative Report
1. The bank has agreed to pay for back maintenance from February 8th through May 31st. for Unit 11 and the unit is also dry since the recent roof repairs above the front door.
2. The crack between units 14 and 15 will be looked at.
Committee Reports
1. The energy savings steps for the flat roof are on hold since there is no water intrusion at this time.
2. Gil will get an estimate from FPL for waterproofing and insulation. There is a silver paint and a white hydrostop that can be used for the roof.
3. The new gazebo has been setup for the summer.
4. Jeff and Robert decided that adding 2 lights on the front of the building would be helpful.
5. Look over the condo by laws for any updates that need to be made.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – estimate from Jeff
f. Liriope and laurelia fill in- done
g. Bamboo cut away from building- done
h. Fill in the hole in garden and spray for ants- Robert-
i. Jeff will bring dirt for unlevel garden areas.
April 19, 2011
Board Mminutes for April 19, 2011
The meeting was called to order at 6:50pm. Those in attendance were Gil Ellis, Jeff Powell, Debbie Madsen, Robert Vitrano, Kathy Moore, and Lois de Oliveira.
Review and approved the March 15th meeting minutes.
Administrative Report
1. Gil will contact Mr. Frischer for an update on Unit 11.
2. Review of account balances. We do have $2000.00 in the budget for waterproofing, $3000 for building repairs, and $3000 for miscellaneous repairs that we will be using instead of the reserve account.
Committee Reports
1. The energy savings steps for the flat roof are on hold since there is no water intrusion at this time.
2. The hydrostop, waterproofing, and painting are still not done. A six foot piece of the Corbel molding on the outside stairwell is being replaced.
3. Larry should be installing the gazebo anytime.
4. There are 2 areas that have been designated to update outdoor lighting.
5. Thanks to Robert and Debbie we are now paying $2.99/gallon for Segal Gas instead of the $5.45/gallon previously. Bottled gas is only used for the hot water heater.
6. Look over the condo by laws for any updates that need to be made.
7. Unit 9 will be advised to remove the extra dog.
New Business
Kathy Moore is the sole owner of Unit 6 and is looking to rent it. The sign is out to rent both Unit 6 and 10. They are a studio and a 2/2.
Review and approved the March 15th meeting minutes.
Administrative Report
1. Gil will contact Mr. Frischer for an update on Unit 11.
2. Review of account balances. We do have $2000.00 in the budget for waterproofing, $3000 for building repairs, and $3000 for miscellaneous repairs that we will be using instead of the reserve account.
Committee Reports
1. The energy savings steps for the flat roof are on hold since there is no water intrusion at this time.
2. The hydrostop, waterproofing, and painting are still not done. A six foot piece of the Corbel molding on the outside stairwell is being replaced.
3. Larry should be installing the gazebo anytime.
4. There are 2 areas that have been designated to update outdoor lighting.
5. Thanks to Robert and Debbie we are now paying $2.99/gallon for Segal Gas instead of the $5.45/gallon previously. Bottled gas is only used for the hot water heater.
6. Look over the condo by laws for any updates that need to be made.
7. Unit 9 will be advised to remove the extra dog.
New Business
Kathy Moore is the sole owner of Unit 6 and is looking to rent it. The sign is out to rent both Unit 6 and 10. They are a studio and a 2/2.
March 31, 2011
BOARD MINUTES FOR MARCH 15, 2011
The meeting was called to order at 6:10pm. Those in attendance were Gil Ellis, James Quinlan, Jimmy Baes, Jeff Powell, Robert Vitrano, Kathy Moore, Pat Duffy, Rafael Fannquiz, and Lois de Oliveira.
Review and approved the February 16th meeting minutes.
Administrative Report
1. The tenant in Unit 15 introduced himself and clarified he has a cat instead of a dog.
2. The lawyers are still working on the agreement between the owners and the condo association regarding the renting of unit 11.
3. Any adjustments to job descriptions will be taken into consideration at the annual meeting.
4. The remaining funds for waterproofing and painting will come from the reserve account.
5. Board meetings will be held on the third Tuesday of the month @6:15pm.
6. The letter to Bank of America signed by Gil Ellis will replace Robert Yousoufian for Lois de Oliveira as check signor.
Committee Reports
1. Gil is getting an estimate from FPL for attic insulation and heat reflective roof treatment for the flat roof.
2. Jeff reported the tile has been laid, the chimney has been sealed, and hot foot has been put down. The waterproofing and painting of the center tower will be done by the end of April.
3. Larry will set up the gazebo.
4. Nothing has been decided about the lighting around the building.
5. The water damage to Unit 15 has been fixed as reported by the tenant. Damage of any kind inside or outside should be reported immediately to the board.
6. Debbie will request a year to year breakdown of the Segal Gas bill since the cost has skyrocketed.
7. It was suggested to review a section of the condo laws at every meeting since the pet, noise, and nuisance clauses are of special concern. It should state that there will be a warning at the first complaint.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned and painted.
e. Clean second floor gutters and repair seams – estimate from Jeff
f. Liriope and laurelia fill in- done
g. Bamboo- cut off front- done
h. Fill in the hole in garden and spray for ants- Robert- Jeff will bring some dirt.
Review and approved the February 16th meeting minutes.
Administrative Report
1. The tenant in Unit 15 introduced himself and clarified he has a cat instead of a dog.
2. The lawyers are still working on the agreement between the owners and the condo association regarding the renting of unit 11.
3. Any adjustments to job descriptions will be taken into consideration at the annual meeting.
4. The remaining funds for waterproofing and painting will come from the reserve account.
5. Board meetings will be held on the third Tuesday of the month @6:15pm.
6. The letter to Bank of America signed by Gil Ellis will replace Robert Yousoufian for Lois de Oliveira as check signor.
Committee Reports
1. Gil is getting an estimate from FPL for attic insulation and heat reflective roof treatment for the flat roof.
2. Jeff reported the tile has been laid, the chimney has been sealed, and hot foot has been put down. The waterproofing and painting of the center tower will be done by the end of April.
3. Larry will set up the gazebo.
4. Nothing has been decided about the lighting around the building.
5. The water damage to Unit 15 has been fixed as reported by the tenant. Damage of any kind inside or outside should be reported immediately to the board.
6. Debbie will request a year to year breakdown of the Segal Gas bill since the cost has skyrocketed.
7. It was suggested to review a section of the condo laws at every meeting since the pet, noise, and nuisance clauses are of special concern. It should state that there will be a warning at the first complaint.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned and painted.
e. Clean second floor gutters and repair seams – estimate from Jeff
f. Liriope and laurelia fill in- done
g. Bamboo- cut off front- done
h. Fill in the hole in garden and spray for ants- Robert- Jeff will bring some dirt.
February 28, 2011
BOARD MINUTES FOR FEBRUARY 16, 2011
The meeting was called to order at 6:10pm. Those in attendance were Gil Ellis, James Quinlan, Jimmy Baes, Jeff Powell, Robert Vitrano, Debbie Madsen, Kathy Moore and Lois de Oliveira.
Review and approved the January 25th meeting minutes.
Administrative Report
1. The lawyers are working on a new agreement for unit 11.
2. All the owners were current as of last month.
3. Debbie will sum up her working hours and has updated her job description. Robert should do the same so the Board has an idea of the time he spends working for us.
Committee Reports
1. Gil is working on an estimate from FPL for heat reflective roof treatment and insulation. FPL will be out March 24th at 3:00pm to check the attic for insulation in units 8,9,14, and 15. Please advise your tenants and Gil will put a notice on their doors.
2. The board approved the waterproof (Hydrolock) and painting on the four story center tower and turret for $6250.0 to be finished by March 1 by Jeff. Repair gutter seams also. The tile will be laid down (on the fourth floor), the chimney and hot foot will be finished at that time which was part of the $950.00 roof repair plus a separate fee for the hot foot.
3. Larry will set up the gazebo.
4. Jeff and Robert are looking at adding more light around the building.
5. The board decided that sealing the center tower with Hydrolock was important enough to go ahead with since this new product should seal for 10 to 15 years. The plan would be to Hydrolock the whole building, the south wing the following year and then the north wing. We will get estimates for anti-reflective roof paint with or without insulation. There is a small rebate from FPL if both are done.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret.
b. Spiral stairs and hallways to be scraped and painted.
c. Garage doors to be scraped and painted.
d. Fountain cleaned and painted
e. Clean second floor gutters and repair seams.
f. Liriope and laurelia fill in-Robert
g. Bamboo- cut off front-Robert
h. File in the hole in garden and spray for ants-Robert
New Business
Unit 15 needs to be inspected for age of interior damage.
Check with Cassandra about a letter to change signor from Richard to Lois.
Review and approved the January 25th meeting minutes.
Administrative Report
1. The lawyers are working on a new agreement for unit 11.
2. All the owners were current as of last month.
3. Debbie will sum up her working hours and has updated her job description. Robert should do the same so the Board has an idea of the time he spends working for us.
Committee Reports
1. Gil is working on an estimate from FPL for heat reflective roof treatment and insulation. FPL will be out March 24th at 3:00pm to check the attic for insulation in units 8,9,14, and 15. Please advise your tenants and Gil will put a notice on their doors.
2. The board approved the waterproof (Hydrolock) and painting on the four story center tower and turret for $6250.0 to be finished by March 1 by Jeff. Repair gutter seams also. The tile will be laid down (on the fourth floor), the chimney and hot foot will be finished at that time which was part of the $950.00 roof repair plus a separate fee for the hot foot.
3. Larry will set up the gazebo.
4. Jeff and Robert are looking at adding more light around the building.
5. The board decided that sealing the center tower with Hydrolock was important enough to go ahead with since this new product should seal for 10 to 15 years. The plan would be to Hydrolock the whole building, the south wing the following year and then the north wing. We will get estimates for anti-reflective roof paint with or without insulation. There is a small rebate from FPL if both are done.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret.
b. Spiral stairs and hallways to be scraped and painted.
c. Garage doors to be scraped and painted.
d. Fountain cleaned and painted
e. Clean second floor gutters and repair seams.
f. Liriope and laurelia fill in-Robert
g. Bamboo- cut off front-Robert
h. File in the hole in garden and spray for ants-Robert
New Business
Unit 15 needs to be inspected for age of interior damage.
Check with Cassandra about a letter to change signor from Richard to Lois.
January 31, 2011
BOARD MINUTES FOR JANUARY 25, 2011
The meeting was called to order at 6:30pm. Those in attendance were Gil Ellis, James Quinlan, Jimmy Baes, Jeff Powell, Robert Vitrano, Debbie Madsen, Kathy Moore and Lois de Oliveira.
Review and approved the November 16th meeting minutes. The meetings will be moved to the third Wednesday of the month.
Administrative Report
1. Our lawyer is working with the owner’s lawyer on getting a rental contract written that the owners will approve. The work has been completed on the unit and it is available to rent.
2. Those in arrears were contacted.
3. The administrative assistant job description will be updated.
4. In reviewing the artist studio, it was reiterated that it could not be used as a retail business and no signs will be permitted there.
Committee Reports
1. Gil is working on an estimate from FPL for heat reflective roof treatment and insulation.
2. Jeff will put in writing the estimate for the Hydrolocking and repainting of the center tower and turret.
3. Larry will set up the gazebo that will help protect the garden furniture.
4. The umbrella will stay in the garden area.
5. Jeff and Robert are looking at adding more light around the building.
6. James, Gil, and Jeff are looking at the prioritization of the following items, flat roof anti-reflective paint, painting of the central tower and turret, and waterproofing.
Ongoing Business
1. Jeff will add the tile back on the central tower, seal up the chimney, and hot foot to finish up.
2. The board decided to stay with Atlantic screening for now.
Property Maintenance – list
a. Painting of rear entry of units 8 and 9 - ***hold
b. Front entry painting of units 5 and 6 - ***hold
c. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret.
New Business
The board has affirmatively decided on the third month’s notice the owner will be notified that a lien will follow
Put out a memo to tenants with emergency police numbers.
The new GCC Board check signors unanimously approved by the board will be Gil Ellis, Jimmy Baes, and Lois de Oliveira. Lois de Oliveira will replace Richard Yousoufian.
Kathy mentioned there are Florida State Classes offered for condo board members.
Review and approved the November 16th meeting minutes. The meetings will be moved to the third Wednesday of the month.
Administrative Report
1. Our lawyer is working with the owner’s lawyer on getting a rental contract written that the owners will approve. The work has been completed on the unit and it is available to rent.
2. Those in arrears were contacted.
3. The administrative assistant job description will be updated.
4. In reviewing the artist studio, it was reiterated that it could not be used as a retail business and no signs will be permitted there.
Committee Reports
1. Gil is working on an estimate from FPL for heat reflective roof treatment and insulation.
2. Jeff will put in writing the estimate for the Hydrolocking and repainting of the center tower and turret.
3. Larry will set up the gazebo that will help protect the garden furniture.
4. The umbrella will stay in the garden area.
5. Jeff and Robert are looking at adding more light around the building.
6. James, Gil, and Jeff are looking at the prioritization of the following items, flat roof anti-reflective paint, painting of the central tower and turret, and waterproofing.
Ongoing Business
1. Jeff will add the tile back on the central tower, seal up the chimney, and hot foot to finish up.
2. The board decided to stay with Atlantic screening for now.
Property Maintenance – list
a. Painting of rear entry of units 8 and 9 - ***hold
b. Front entry painting of units 5 and 6 - ***hold
c. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret.
New Business
The board has affirmatively decided on the third month’s notice the owner will be notified that a lien will follow
Put out a memo to tenants with emergency police numbers.
The new GCC Board check signors unanimously approved by the board will be Gil Ellis, Jimmy Baes, and Lois de Oliveira. Lois de Oliveira will replace Richard Yousoufian.
Kathy mentioned there are Florida State Classes offered for condo board members.
Subscribe to:
Posts (Atom)