UPDATED 10/14
September 22, 2009
The meeting was called to order at 6:10pm. Those in attendance were Jimmy Baes, Gil Ellis, Robert Vitrano, Debbie Madsen, Kathy Moore, and Lois de Oliveira.
Minutes were approved for September 8, 2009. At the next meeting we will review the August 18th minutes.
Administrative Report
Committee Reports
1. Waterproofing will be updated next month.
2. Propane is still an ongoing issue.
3. Jimmy Baes is still working on the line of credit.
4. Gill is working with Empire regarding the contract.
5. Garbage fees for next year are still in question.
Ongoing Business
The tenant in Garage 9 will be paying his rent to GCC for the next six months or until the bank decides to sell or foreclose on the unit.
New Business
The Budget will be worked on at the October 7th workshop.
Debbie Madsen was voted in as the new Administrative Assistant.
Nominations: Anyone wishing to be on the Board for 2010 may send an email. Jimmy Baes has been the president for two years and we’re looking for a volunteer to replace him.
September 30, 2009
September 14, 2009
Board Minutes for September 8, 2009
2010 BUDGET MEETING MIINUTES
September 8, 2009
The meeting was called to order at 6:10pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Gil Ellis, Robert Vitrano, Lisa Boccard, and Lois de Oliveira
Administrative Report
1. Richard will post the Agenda in the Laundry 48 hours before the monthly meetings.
2. Budget Items discussed at the meeting were payment of legal fees, waterproofing, and Empire for the fire inspection and smoke detectors.
3. Filing a Voluntary Demand Form for rent from Garage 8.
4. Lisa and Gill will conference to get a written contract with Empire.
5. Lisa will call City Hall to get an update on garbage fees for 2010.
6. Gill is pursuing the gas companies to get a better price since our bill has increased so much.
September 8, 2009
The meeting was called to order at 6:10pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Gil Ellis, Robert Vitrano, Lisa Boccard, and Lois de Oliveira
Administrative Report
1. Richard will post the Agenda in the Laundry 48 hours before the monthly meetings.
2. Budget Items discussed at the meeting were payment of legal fees, waterproofing, and Empire for the fire inspection and smoke detectors.
3. Filing a Voluntary Demand Form for rent from Garage 8.
4. Lisa and Gill will conference to get a written contract with Empire.
5. Lisa will call City Hall to get an update on garbage fees for 2010.
6. Gill is pursuing the gas companies to get a better price since our bill has increased so much.
Nominations
Anyone wishing to be on the Board for 2010 may send an email.
Jimmy Baes and Richard have been on the board two years. Gil Ellis and James have served one year each. If you would like to nomination anyone for the position or if you are interested,
let us know. Elections will be in November.
August 31, 2009
Board Minutes for August 18, 2009
MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS
August 18, 2009
The meeting was called to order at 6:13pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Gil Ellis, Robert Vitrano, Kathy Moore.
The Minutes for July 21 were approved as written.
Administrative Reports
Committee Reports
Waterproofing and painting is continuing on the outside of the building. There are also repairs being addressed on the south roof.
The 4th floor door is installed but needs some additional work to keep out the water.
The fire alarm has been repaired and should be working properly. Jimmy Baes, Richard Yousoufian, and Gil Ellis will be added as the first 3 contacts for fire alarm.
Gil is getting estimates to try to reduce our cost on gas from l and a backup offer from Miami Water Heater for the cost of a tank installed.
Jimmy will be pursuing a line of credit and credit card for building emergencies.
Ongoing Business
The sealing of the flat roof has been postponed until later.
New Business
The board will meet separately to discuss the Budget. We need to update current information for the budget.
We need a new Board president since Jimmy Baes has served his two years term.
August 18, 2009
The meeting was called to order at 6:13pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Gil Ellis, Robert Vitrano, Kathy Moore.
The Minutes for July 21 were approved as written.
Administrative Reports
Committee Reports
Waterproofing and painting is continuing on the outside of the building. There are also repairs being addressed on the south roof.
The 4th floor door is installed but needs some additional work to keep out the water.
The fire alarm has been repaired and should be working properly. Jimmy Baes, Richard Yousoufian, and Gil Ellis will be added as the first 3 contacts for fire alarm.
Gil is getting estimates to try to reduce our cost on gas from l and a backup offer from Miami Water Heater for the cost of a tank installed.
Jimmy will be pursuing a line of credit and credit card for building emergencies.
Ongoing Business
The sealing of the flat roof has been postponed until later.
New Business
The board will meet separately to discuss the Budget. We need to update current information for the budget.
We need a new Board president since Jimmy Baes has served his two years term.
July 31, 2009
Board Minutes for July 21, 2009
MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS
July 21, 2009
The meeting was called to order at 6:15pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Lisa Boccard, Robert Vitrano, Jeff Powel, Kathy Moore, and
Lois de Oliveira.
The Minutes for May 19 were approved as written. No meeting was held in June.
Administrative Reports
The new Fire Alarm Contract that has been put in place with Empire Electric will include an annual fire inspection as required by Miami-Dade County, smoke detectors will be maintained, exit signs will be lit 24/7, and the Alarm will be monitored by a call center.
A steel jam door was approved to be installed on the fourth floor to separate the two stairwells as a fire precaution. Rewiring of the alarm system was done due to the water intrusion in that area. That should keep the alarm from going off at random.
The septic tank was pumped out in June.
Committee Reports
The tile on the (first floor) interior entry of the south wing (the entry with the door) has been postponed until a later time.
Waterproofing and painting is continuing on the outside of the building. Remember in your own unit everyone is responsible for the interior wall plumbing.
Gil will get an estimate from Amerigas, Teco Gas, and FPL to have them connect us to a natural gas line or to get a better price for bottled gas, and a backup offer from Miami Water Heater for the cost of a tank installed.
Jimmy will check if we can get a line of credit from Bank of America.
Ongoing Business
1. Jeff Powell will submit a proposal to seal the north side flat roof.
2. A lien has been filed for back maintenance on unit 11. There has been some interest in the unit through the bank.
3. Please make sure a prospective tenant adheres to a credit check.
4. Adding greenery in front of the building will be budgeted for next year.
July 21, 2009
The meeting was called to order at 6:15pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Lisa Boccard, Robert Vitrano, Jeff Powel, Kathy Moore, and
Lois de Oliveira.
The Minutes for May 19 were approved as written. No meeting was held in June.
Administrative Reports
The new Fire Alarm Contract that has been put in place with Empire Electric will include an annual fire inspection as required by Miami-Dade County, smoke detectors will be maintained, exit signs will be lit 24/7, and the Alarm will be monitored by a call center.
A steel jam door was approved to be installed on the fourth floor to separate the two stairwells as a fire precaution. Rewiring of the alarm system was done due to the water intrusion in that area. That should keep the alarm from going off at random.
The septic tank was pumped out in June.
Committee Reports
The tile on the (first floor) interior entry of the south wing (the entry with the door) has been postponed until a later time.
Waterproofing and painting is continuing on the outside of the building. Remember in your own unit everyone is responsible for the interior wall plumbing.
Gil will get an estimate from Amerigas, Teco Gas, and FPL to have them connect us to a natural gas line or to get a better price for bottled gas, and a backup offer from Miami Water Heater for the cost of a tank installed.
Jimmy will check if we can get a line of credit from Bank of America.
Ongoing Business
1. Jeff Powell will submit a proposal to seal the north side flat roof.
2. A lien has been filed for back maintenance on unit 11. There has been some interest in the unit through the bank.
3. Please make sure a prospective tenant adheres to a credit check.
4. Adding greenery in front of the building will be budgeted for next year.
May 23, 2009
Board Minutes for May 19, 2009
MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS May 19, 2009
The meeting was called to order at 6:20pm. Those in attendance were Jimmy Baes, James Quinlan, Gilbert Ellis, Lois de Oliveira, and Jeff Powell.
1. The Minutes for March 17 & April 21 were approved as written.
2. Administrative Reports
3. Committee Reports
a) The tile on the (first floor) interior entry of the south wing (the entry with the door) will be installed before the next meeting.
b) Several areas of the building have been identified and will be repaired with concerns to the gutters and waterproofing. Unit owners are responsible for the plumbing inside their unit.
c) Gil will get an estimate from Teco Peoples Gas to have them connect us to a natural gas line and a backup offer from Miami Water Heater for the cost of a tank installed.
d) Instead of painting only behind the hedge, the whole side of the building will be painted after the roof and repairs are done.
e) The water pump on the property will be left as is considering it may not be cost effective.
4. Ongoing Business
James is trying to get a better price for the flat roof painting before it being approved. Jeff Powell has offered to seal the flat roof for $3800.00 with a longer warranty on the project than the previous bid. Nothing has been decided yet.
5. New Business
a) The lien has been filed for back maintenance on unit 11. There has been a lot of interest in the unit and an offer has been presented as far as we know.
b) The bushes will be trimmed away from the building. We need ideas about adding greenery in front of the building.
c) It has been brought up again that a guest living at the building for longer than a week needs to be approved same as a new tenant. Please make sure the prospective tenant adheres to a credit check.
d) The septic tank will be pumped out in August.
e) We won’t meet in June but we will meet the 2nd week of July.
The meeting was called to order at 6:20pm. Those in attendance were Jimmy Baes, James Quinlan, Gilbert Ellis, Lois de Oliveira, and Jeff Powell.
1. The Minutes for March 17 & April 21 were approved as written.
2. Administrative Reports
3. Committee Reports
a) The tile on the (first floor) interior entry of the south wing (the entry with the door) will be installed before the next meeting.
b) Several areas of the building have been identified and will be repaired with concerns to the gutters and waterproofing. Unit owners are responsible for the plumbing inside their unit.
c) Gil will get an estimate from Teco Peoples Gas to have them connect us to a natural gas line and a backup offer from Miami Water Heater for the cost of a tank installed.
d) Instead of painting only behind the hedge, the whole side of the building will be painted after the roof and repairs are done.
e) The water pump on the property will be left as is considering it may not be cost effective.
4. Ongoing Business
James is trying to get a better price for the flat roof painting before it being approved. Jeff Powell has offered to seal the flat roof for $3800.00 with a longer warranty on the project than the previous bid. Nothing has been decided yet.
5. New Business
a) The lien has been filed for back maintenance on unit 11. There has been a lot of interest in the unit and an offer has been presented as far as we know.
b) The bushes will be trimmed away from the building. We need ideas about adding greenery in front of the building.
c) It has been brought up again that a guest living at the building for longer than a week needs to be approved same as a new tenant. Please make sure the prospective tenant adheres to a credit check.
d) The septic tank will be pumped out in August.
e) We won’t meet in June but we will meet the 2nd week of July.
April 30, 2009
Meeting Minutes for April 21, 2009
MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS April 21, 2009
The meeting was called to order at 6:05pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Gilbert Ellis, and Robert Vitrano.
1. The 3/17/09 Minutes were not approved because a copy was not furnished.
2. Administrative Reports
a) $400.00 was approved for terracotta tile to be added to the (first floor) interior entry of the south wing (the entry with the door).
b) Jeff Powell will be cleaning and repairing the gutters where needed.
c) The solar hot water project and palm trees have been deferred to a later date due to budget constraints.
3. Committee Reports
a) James is trying to get a better price for the flat roof painting before it being approved.
4. Ongoing Business
The non-working water pump on the property will be checked out next month.
5. New Business
A lien was filed for unpaid Maintenance fees since January for unit 11.
The meeting was called to order at 6:05pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Gilbert Ellis, and Robert Vitrano.
1. The 3/17/09 Minutes were not approved because a copy was not furnished.
2. Administrative Reports
a) $400.00 was approved for terracotta tile to be added to the (first floor) interior entry of the south wing (the entry with the door).
b) Jeff Powell will be cleaning and repairing the gutters where needed.
c) The solar hot water project and palm trees have been deferred to a later date due to budget constraints.
3. Committee Reports
a) James is trying to get a better price for the flat roof painting before it being approved.
4. Ongoing Business
The non-working water pump on the property will be checked out next month.
5. New Business
A lien was filed for unpaid Maintenance fees since January for unit 11.
March 30, 2009
Board Minutes from March 17, 2009
MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS
March 17, 2009
The meeting was called to order at 6:00pm. Those in attendance were Jimmy Baes, Richard Yousoufian, Gilbert Ellis, Robert Vitrano, and Lois de Oliveira.
1. The Minutes were approved for the 2/17/09 meeting.
2. Administrative Reports
3. Committee Reports
a) Terracotta tile between units 12 and 16 (first floor inside entry) has been done and looks great. Anyone wishing to check it out please do so and send us an email before the April 21st meeting.
b) Painting should be completed this month behind our new hedge.
c) Richard asked about replacing both: sidewalk around the building, and our rusty dumpster. Village Hall advised him sidewalk replacement and dumpsters are not in the budget this year.
d) Robert advised 25 gallon royal palms with a 6 foot trunk plus palm fronds would be about $175.00 each plus delivery.
4. Ongoing Business
5. New Business
a. Under Budget review
I. For our next water heater replacement coming up in a couple of years, an estimate has come in to replace gas with solar hot water. The estimate is for $27,990.00 and would be warranted for 10 years for workmanship and covered materials. That would reduce our monthly $350.00 gas bill.
II. An estimate to paint the north wing flat roof with 4 coats of white ceramic roof paint was proposed for $3,850.00 to make it more weather resistant.
b. Maintenance arrears status to be discussed at next meeting.
c. Gilbert will check on the pump in the NE corner of the property in light of the dry grass this time of year.
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