Board Minutes for April 12, 2010

The meeting was called to order at 6:15pm.  Those in attendance were Gil Ellis, Jimmy Baes, Richard Yousoufian, James Quinlan, Debbie Madsen, Pat Duffy, Mario Persad, and Lois de Oliveira.

Reviewed and approved the February 17^th Meeting Minutes.

Administrative Report

1.      Mario Persad was unanimously approved by the board as the new buyer for unit 7. 

2.      There is a $25 charge for every month an owner is not current or partially pays their maintenance fees. 

3.      Richard will see about replacing the condo flag.

4.      James will check with the plumber about the drain trap under unit 6 to keep the septic from backing up there. 

                                

Committee Report

1.      The website thegrandconcourse.com is still a work in progress, Jimmy’s email will be added as the contact for persons wishing to photograph the building.

2.      Getting permission to rent unit 11.

Property Maintenance

These are things that are on the list to be done at some point. If they have a name by them they have been designated to be done this year.

a.       Fix gate to garden latch – Larry/done

b.      Paint garden wall – done

c.       Fix garage doors on units 8 and 9

d.      Fill in laundry room door with bondo – done

e.       Install canopy over laundry door - done

f.       Install drain trap underneath unit 6/James Terry - James

g.      water damage from last year to units 3, 7, 10, 11, 16 & 18 – Larry/estimate

h.      Drain cup for unit nines a/c unit

i.        Estimate for a waterproofing unit 11

j.        Replace garden canopy – Gil

k.      Handrail was replaced on stairwell garden side – done

l.        Gutter spout above unit 14 needs to be replaced - Larry

New Business

     Retaining a lawyer for association

     The tile added to the entryway between units 12 and 16 was paid by the respective owners. Any tile added to a public hallway needs to be matched to this tile and approved by the Board.

Board Minutes for February 17, 2010

The meeting was called to order at 6:05pm. Those in attendance were Gil Ellis, Richard Yousoufian, Jimmy Baes, Robert Vitrano, Kathy Moore, Debbie Madsen, and Lois de Oliveira.

Reviewed and approved the January 20th Meeting Minutes.

Administrative Report
1. Jeff will give us an estimate for a leak in the roof.
2. Anyone who is behind on their maintenance we appreciate that you are trying to
    catch up.
3. Gil will see about replacing the condo flag.
4. Empire electric is not asking for the past due bills to be paid since we have not
    heard from them.
5. The plumber was to give us an estimate to work around the unit 6 bath tub drain
    to keep the septic tank from backing up there.

Committee Report

1. The website “thegrandconcourse.com” is still a work in progress, besides putting
    on the site “For Sale” or “For Rent” is there anything else that needs to be added.
2. Getting permission to rent unit 11.

Property Maintenance
These are things that are on the list to be done at some point. If they have a name by them they
have been designated to be done this year.
a. Fix gate to garden latch –
b. Roof leak above 11/estimate from Jeff
c. Fix garage doors on units 8 and 9
d. Fill in laundry room door with bondo – done
e. Paint garden wall – Jeff/done
f. Install drain trap underneath unit 6/James Terry - Richard please check on this!
g. water damage from last year to units 7, 10, 11 & 16 – Larry/estimate
h. Drain cup for unit nines a/c unit

New Business
The association now has a metal filing cabinet for the office. Thanks to Gil.

Board Minutes for January 20, 2010

             MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS

                                                      January 20, 2010

The meeting was called to order at 6:10pm. Those in attendance were Gil Ellis, Richard Yousoufian, Cassandra Harrison, Robert Vitrano, Debbie Madsen, Kathy Moore, and Lois de Oliveira.

Reviewed and approved the December 15th Meeting Minutes.

 

Administrative Report

1. The side of the building facing the garden has been completely painted.
2. Jeff has been notified to give us an estimate to finish waterproofing.
3. A letter will be sent to owners late on their maintenance about placing a lien on the unit.
4. For a copy of the PGT window permit see Robert or Debbie
5. The green awning was unanimously approved to be installed above the laundry door.

 Committee Report

1. We have not heard from Empire Electric about the pending contract.
2. The website “thegrandconcourse.com” is still a work in progress. Lois will be updating it soon.
3. Jimmy & Cassandra are both checking on renting the vacant unit.
4. Jeff will be inspecting unit 11 for any weather related issues.

Property Maintenance
These are things that are on the list to be done at some point. If they have a name by them they have been designated to be done this year.

1. Fix gate to garden latch – Nick
2. Waterproof #11/Jeff
3. Fix garage doors on units 8 and 9/Jeff
4. Fill in laundry room door with bondo – Nick
5. Paint garden wall – Jeff/done
6. Install drain trap underneath unit 5/James Terry - Richard please check on this!
7. Does unit 3 have a leak???

 New Business
We all welcome Cassandra as a member of the board and the meetings will be held on the third Wednesday of the Month.
Gil has offered the association a metal filing cabinet for the office.

 

Board Minutes for December 15, 2009

             MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS

                                                December 15, 2009

The meeting was called to order at 6:10pm. Those in attendance were Jimmy Baes, Gil Ellis, Richard Yousoufian, Robert Vitrano, Debbie Madsen, Kathy Moore, and Lois de Oliveira.

Reviewed and approved the November 17th Meeting Minutes.

Administrative Report

1. The north side of the building facing the garden is finished except the top five feet which will be painted next month.
2. The work around the fourth floor can be completed now that we have the key. Owners are notified if access is needed for their unit.
3. Jimmy is checking to see if a vacant unit can be rented for the cost of the maintenance.
4. A letter will be sent to owners who are late with their maintenance about placing a lien on the property.
5. For insurance purposes we will need a copy of the closed permit from PGT for the windows.
6. We have a green awning that could be installed over the laundry room. It will be decided at the next meeting.

Committee Report

1. There is still no written contract with Empire Electric.
2. The website “thegrandconcourse.com” is still a work in progress.

Property Maintenance

These are things that are on the list to be done at some point. If they have a name by them they have been designated to be done this year.
1. Fix gate to garden latch - Nick
2. Waterproof #11
3. Fix garage doors on units 8 and 9
4. Fill in laundry room door with bondo - Nick
5. Paint garden wall – Jeff

New Business

New Officers were approved pending the recalculation of the votes and a check of the bylaws. The bylaws state an owner current on the maintenance is eligible to be elected to the board and Cassandra did receive the votes to be on the board. She is currently in the process of bringing her maintenance up to date. Congratulations Cassandra!
Board members have approved Gil Ellis for President and Lois de Oliveira for Secretary.
The signors on the checks are Gil, Jimmy, or Richard.

Meeting Minutes for November 17, 2009

MINUTES FOR MONTHLY MEETING

November 17, 2009


The meeting was called to order at 6:40pm. Those in attendance were James Quinlan, Richard Yousoufian, Gil Ellis, Robert Vitrano, Debbie Madsen, Kathy Moore, Jeff Powell, and Lois de Oliveira


Reviewed and approved the October 20th meeting minutes.

Administrative Report
1. The north side of the building facing the garden needs paint which the board approved. Jeff is being paid $4500 over the first nine months of 2010 which includes the remainder of the waterproofing bill and this bill. Leaks on the east side of unit 16 will be checked again.
2. The top molding above the laundry room door has been replaced and painted by Nick.
3. Gil will put a notice in the laundry that the unit owners need to clean up after their pets.

Committee Report
1. Jimmy is getting the top floor penthouse key so the waterproofing can be finished there.
2. Gil is working on the contract and outstanding bills from Empire Electric.
3. The website was cancelled but we are holding the domain name “thegrandconcourse.com.”

Property Maintenance

These are things that are on the list to be done at some point. If they have a name by them they have been designated to be done this year.
Fix gate to garden latch
Pressure clean pavers
Waterproof #11
Fix garage doors on units 8 and 9
Fill in laundry room door with bonzo - Nick
Paint garden wall – Jeff

New Tenant
Melissa Cala was approved for unit #9.

New Business
The 2010 budget was approved. The Officers were approved pending a recalculation of the votes and a check of the bylaws. Gill will let the board know if we have a 75% approval and if there are any bylaws pertaining to new board members. Welcome Debbie to the Condo Association and she is doing an excellent job!

Budget Board Minutes for 10/20/09

The meeting was called to order at 6:10pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Gil Ellis, Robert Vitrano, Lisa Boccard, Debbie Madsen, Kathy Moore and Lois de Oliveira


Reviewed and approved the 08/18/09, updated 09/22/09 and updated 10/07/09 meeting minutes.

Administrative Report
1. The waterproofing is pending a key to the top penthouse. Jimmy will call to get the key.
2. Empire Electric is working on the contract to include the alarm, emergency calls, and fire inspection for $85.60 per month. We’re still pending a decision on previous bills from them.
3. The website will be cancelled by the end of the year.
4. Nova Casualty Insurance (hazard) has been advised that we passed this year’s fire inspection for their records.
5. We are unable to get a credit card for emergencies at this time.

Committee Report
Lois will try to move the website to a free host. If anyone has any ideas please let her know. Her phone number is 786 942-5382.

Ongoing Business

New Business
1. Adoption of the 2010 Budget by the owners
2. Approval of candidates for the Board of Directors

2010 Budget Meeting for October 7, 2009

Updated 10/14 Item 2

October 7, 2009


The meeting was called to order at 6:10pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Gil Ellis, Robert Vitrano, Lisa Boccard, and Lois de Oliveira


Administrative Report
1. Line Items discussed at the meeting were the waterproofing and fees for contacting Empire. Waterproofing will be paid half this year and half out of the 2010 budget, and we are still pending a written contract with Empire Electric to avoid incurring charges for emergency calls. Richard Yousoufian in unit 16 or Robert Vitrano in unit 7 are who should be contacting Empire should an emergency arise.
2. As of October 1st the rent for garage #8 is being paid directly to the condo association as
we have not received maintenance for it and unit 11 since last December. The foreclosure should be resolved within the next six months.
3. We are unable to get a better price for the propane to heat water. Solar water would be a feasible idea but we feel it is not in the budget for this year.
4. Item Cut: We won’t have a website anymore because it is going to be cut.
5. The Association needs to be able to enter any unit in case of emergencies. Make sure we have a copy of your key.
6. The budget will be ready by the next board meeting be prepared to discuss any issues you may have.


Board nominations are open until October 20th. If you have any contingencies for being on the board, let us know what we can do to accommodate you. Our monthly meeting does not last longer than one hour and if you cannot make the Tuesday and prefer another day of the week please send a request.