The meeting was called to order at 6:10pm. Those in attendance were Gil Ellis, James Quinlan, Jimmy Baes, Jeff Powell, Robert Vitrano, Debbie Madsen, Kathy Moore and Lois de Oliveira.
Review and approved the January 25th meeting minutes.
Administrative Report
1. The lawyers are working on a new agreement for unit 11.
2. All the owners were current as of last month.
3. Debbie will sum up her working hours and has updated her job description. Robert should do the same so the Board has an idea of the time he spends working for us.
Committee Reports
1. Gil is working on an estimate from FPL for heat reflective roof treatment and insulation. FPL will be out March 24th at 3:00pm to check the attic for insulation in units 8,9,14, and 15. Please advise your tenants and Gil will put a notice on their doors.
2. The board approved the waterproof (Hydrolock) and painting on the four story center tower and turret for $6250.0 to be finished by March 1 by Jeff. Repair gutter seams also. The tile will be laid down (on the fourth floor), the chimney and hot foot will be finished at that time which was part of the $950.00 roof repair plus a separate fee for the hot foot.
3. Larry will set up the gazebo.
4. Jeff and Robert are looking at adding more light around the building.
5. The board decided that sealing the center tower with Hydrolock was important enough to go ahead with since this new product should seal for 10 to 15 years. The plan would be to Hydrolock the whole building, the south wing the following year and then the north wing. We will get estimates for anti-reflective roof paint with or without insulation. There is a small rebate from FPL if both are done.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret.
b. Spiral stairs and hallways to be scraped and painted.
c. Garage doors to be scraped and painted.
d. Fountain cleaned and painted
e. Clean second floor gutters and repair seams.
f. Liriope and laurelia fill in-Robert
g. Bamboo- cut off front-Robert
h. File in the hole in garden and spray for ants-Robert
New Business
Unit 15 needs to be inspected for age of interior damage.
Check with Cassandra about a letter to change signor from Richard to Lois.
February 28, 2011
January 31, 2011
BOARD MINUTES FOR JANUARY 25, 2011
The meeting was called to order at 6:30pm. Those in attendance were Gil Ellis, James Quinlan, Jimmy Baes, Jeff Powell, Robert Vitrano, Debbie Madsen, Kathy Moore and Lois de Oliveira.
Review and approved the November 16th meeting minutes. The meetings will be moved to the third Wednesday of the month.
Administrative Report
1. Our lawyer is working with the owner’s lawyer on getting a rental contract written that the owners will approve. The work has been completed on the unit and it is available to rent.
2. Those in arrears were contacted.
3. The administrative assistant job description will be updated.
4. In reviewing the artist studio, it was reiterated that it could not be used as a retail business and no signs will be permitted there.
Committee Reports
1. Gil is working on an estimate from FPL for heat reflective roof treatment and insulation.
2. Jeff will put in writing the estimate for the Hydrolocking and repainting of the center tower and turret.
3. Larry will set up the gazebo that will help protect the garden furniture.
4. The umbrella will stay in the garden area.
5. Jeff and Robert are looking at adding more light around the building.
6. James, Gil, and Jeff are looking at the prioritization of the following items, flat roof anti-reflective paint, painting of the central tower and turret, and waterproofing.
Ongoing Business
1. Jeff will add the tile back on the central tower, seal up the chimney, and hot foot to finish up.
2. The board decided to stay with Atlantic screening for now.
Property Maintenance – list
a. Painting of rear entry of units 8 and 9 - ***hold
b. Front entry painting of units 5 and 6 - ***hold
c. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret.
New Business
The board has affirmatively decided on the third month’s notice the owner will be notified that a lien will follow
Put out a memo to tenants with emergency police numbers.
The new GCC Board check signors unanimously approved by the board will be Gil Ellis, Jimmy Baes, and Lois de Oliveira. Lois de Oliveira will replace Richard Yousoufian.
Kathy mentioned there are Florida State Classes offered for condo board members.
Review and approved the November 16th meeting minutes. The meetings will be moved to the third Wednesday of the month.
Administrative Report
1. Our lawyer is working with the owner’s lawyer on getting a rental contract written that the owners will approve. The work has been completed on the unit and it is available to rent.
2. Those in arrears were contacted.
3. The administrative assistant job description will be updated.
4. In reviewing the artist studio, it was reiterated that it could not be used as a retail business and no signs will be permitted there.
Committee Reports
1. Gil is working on an estimate from FPL for heat reflective roof treatment and insulation.
2. Jeff will put in writing the estimate for the Hydrolocking and repainting of the center tower and turret.
3. Larry will set up the gazebo that will help protect the garden furniture.
4. The umbrella will stay in the garden area.
5. Jeff and Robert are looking at adding more light around the building.
6. James, Gil, and Jeff are looking at the prioritization of the following items, flat roof anti-reflective paint, painting of the central tower and turret, and waterproofing.
Ongoing Business
1. Jeff will add the tile back on the central tower, seal up the chimney, and hot foot to finish up.
2. The board decided to stay with Atlantic screening for now.
Property Maintenance – list
a. Painting of rear entry of units 8 and 9 - ***hold
b. Front entry painting of units 5 and 6 - ***hold
c. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret.
New Business
The board has affirmatively decided on the third month’s notice the owner will be notified that a lien will follow
Put out a memo to tenants with emergency police numbers.
The new GCC Board check signors unanimously approved by the board will be Gil Ellis, Jimmy Baes, and Lois de Oliveira. Lois de Oliveira will replace Richard Yousoufian.
Kathy mentioned there are Florida State Classes offered for condo board members.
November 30, 2010
BOARD MINUTES FOR NOVEMBER 16, 2010
This is the last meeting in 2010. The meeting was called to order at 6:20pm. Those in attendance were Gil Ellis, Jeff Powell, Robert Vitrano, Kathy Moore and Lois de Oliveira.
Review and approved the October 19th meeting minutes. The previous board members Gil and Lois will remain for another term.
Administrative Report
1. Update on Unit 11 and the repairs.
2. Gil will contact those owners in arrears on their maintenance.
3. Review job description for the Administrative Assistant.
Committee Reports
1. We will get an estimate next year on the elastomeric roof sealant and insulation.
2. The board has decided to keep the new gazebo and set it up in the patio area. The owners will get together to set up the new gazebo. Let us know if anyone can volunteer and/or bring refreshments.
3. The umbrella will be placed on the south side of the building in the grass.
4. It was proposed that we investigate another company to try to reduce screening costs.
Ongoing Business
Property Maintenance – review list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret while the exterior waterproofing of the center tower has been put on hold.
New Business
The building in general is in fair repair and the board is acting in good faith to maintain the building and will continue to inspect the building to ensure all units are in good condition. We request unit owners to report to the board any concerns.
1. Late maintenance needs to be discussed regarding the Declaration.
2. Running up/down the stairs during gatherings in the courtyard should be avoided.
3. It is suggested that the lawyer file a lien on unit 11 within 75 days if the unit owner does not rent it.
Projects finished in 2010.
a. A commercial grade umbrella has replaced the gazebo – thanks to Robert
b. Fix gate to garden latch – done
c. Paint garden wall – done
d. Fill in laundry room door with bondo – done
e. Install canopy over laundry door - done
f. Install drain trap underneath unit 6 - done
g. Handrail was replaced on stairwell garden side – done
h. Fix garage doors on units 8 and 9 – done
i. Paint garage doors - done
j. Replaced garbage container this year - done
k. Septic tank pumped – June, July, and August
l. Drain cup for unit nines a/c unit - done
m. Painting of the garden furniture, concrete floor, planters, and umbrella stand - done
n. Replace condo flag –done
o. Hot water heater replaced – done
p. Emergency Repair on drain field – done
q. Repair laundry door again - done
r. Old water damage in 11, 14 and 16 - done
s. Painting of rear entry of units 8 and 9 – on hold
t. Front entry painting of units 5 and 6 – on hold
u. Gutter spout above unit 14 was replaced – Larry
v. Repair leak around chimney above unit 11
w. The estoppel fee will now be $75.00
x. The Atlantic Screening fee is now $75.00
Review and approved the October 19th meeting minutes. The previous board members Gil and Lois will remain for another term.
Administrative Report
1. Update on Unit 11 and the repairs.
2. Gil will contact those owners in arrears on their maintenance.
3. Review job description for the Administrative Assistant.
Committee Reports
1. We will get an estimate next year on the elastomeric roof sealant and insulation.
2. The board has decided to keep the new gazebo and set it up in the patio area. The owners will get together to set up the new gazebo. Let us know if anyone can volunteer and/or bring refreshments.
3. The umbrella will be placed on the south side of the building in the grass.
4. It was proposed that we investigate another company to try to reduce screening costs.
Ongoing Business
Property Maintenance – review list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret while the exterior waterproofing of the center tower has been put on hold.
New Business
The building in general is in fair repair and the board is acting in good faith to maintain the building and will continue to inspect the building to ensure all units are in good condition. We request unit owners to report to the board any concerns.
1. Late maintenance needs to be discussed regarding the Declaration.
2. Running up/down the stairs during gatherings in the courtyard should be avoided.
3. It is suggested that the lawyer file a lien on unit 11 within 75 days if the unit owner does not rent it.
Projects finished in 2010.
a. A commercial grade umbrella has replaced the gazebo – thanks to Robert
b. Fix gate to garden latch – done
c. Paint garden wall – done
d. Fill in laundry room door with bondo – done
e. Install canopy over laundry door - done
f. Install drain trap underneath unit 6 - done
g. Handrail was replaced on stairwell garden side – done
h. Fix garage doors on units 8 and 9 – done
i. Paint garage doors - done
j. Replaced garbage container this year - done
k. Septic tank pumped – June, July, and August
l. Drain cup for unit nines a/c unit - done
m. Painting of the garden furniture, concrete floor, planters, and umbrella stand - done
n. Replace condo flag –done
o. Hot water heater replaced – done
p. Emergency Repair on drain field – done
q. Repair laundry door again - done
r. Old water damage in 11, 14 and 16 - done
s. Painting of rear entry of units 8 and 9 – on hold
t. Front entry painting of units 5 and 6 – on hold
u. Gutter spout above unit 14 was replaced – Larry
v. Repair leak around chimney above unit 11
w. The estoppel fee will now be $75.00
x. The Atlantic Screening fee is now $75.00
September 30, 2010
BOARD MINUTES FOR SEPTEMBER 30, 2010
The meeting was called to order at 6:00pm. Those in attendance were Gil Ellis, James Quinlan, Jimmy Baes, Richard Yousoufian, Robert Vitrano, Jeff Powell, Kathy Moore and Lois de Oliveira.
The August 26th meeting minutes were approved pending the striking of section 1c from the minutes.
Administrative Report
1. The budget was reviewed and approved by the board. The ballots will be mailed out by Monday after the meeting so we can get them back for the October 19th meeting. Anyone behind on their maintenance cannot vote in an election nor run.
2. Jeffrey Powell has offered to run as a board member. As he has done a number of maintenance repairs on the building, if elected any job over $500 we will take bids.
3. The board agreed to review the bylaws, rules and regulations, and the Welcome packet for new tenants early in 2011.
4. Richard has resigned from the board as of this evening. We still have 4 board members.
Committee Report
1. Elastomeric roof sealant on flat roof and insulation – estimate/rebate – Gil
2. Regarding the payment to Dominique for water damage; we are waiting for a breakdown for the wall damage and paint from the unit owner.
3. Mr. Golden did not sign off on the case of Unit 11 so our lawyer could not file a motion to expedite a solution. If the unit can be rented we do not need to file a motion at this time.
4. Richard contacted the owner of unit 11 to get permission for the association to rent out the unit. Now if we get something in writing from his lawyer we could rent the unit to make back some of the maintenance that is owed the association. The cost to get that unit rentable is $980.00 for repairs around the windows and painting.
5. Debbie is checking on the service fee that was billed to the association since we have a contract with Empire.
6. Increase of washer/dryer fee – to change out the coin slots is $55.00 per machine.
7. Richard to purchase 6 new chairs.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, 11, & 18 – Larry
b. Gutter spout above unit 14 needs has not been replaced – done
c. Repair roof to unit 11 – estimate from Jeff Powell for $950.00
New Business
Check status of unit 15 and garage 1. The association has not heard from the owner.
There is a leak in the roof above unit 11.
The last items under Committee Reports were not discussed because it was getting late.
The August 26th meeting minutes were approved pending the striking of section 1c from the minutes.
Administrative Report
1. The budget was reviewed and approved by the board. The ballots will be mailed out by Monday after the meeting so we can get them back for the October 19th meeting. Anyone behind on their maintenance cannot vote in an election nor run.
2. Jeffrey Powell has offered to run as a board member. As he has done a number of maintenance repairs on the building, if elected any job over $500 we will take bids.
3. The board agreed to review the bylaws, rules and regulations, and the Welcome packet for new tenants early in 2011.
4. Richard has resigned from the board as of this evening. We still have 4 board members.
Committee Report
1. Elastomeric roof sealant on flat roof and insulation – estimate/rebate – Gil
2. Regarding the payment to Dominique for water damage; we are waiting for a breakdown for the wall damage and paint from the unit owner.
3. Mr. Golden did not sign off on the case of Unit 11 so our lawyer could not file a motion to expedite a solution. If the unit can be rented we do not need to file a motion at this time.
4. Richard contacted the owner of unit 11 to get permission for the association to rent out the unit. Now if we get something in writing from his lawyer we could rent the unit to make back some of the maintenance that is owed the association. The cost to get that unit rentable is $980.00 for repairs around the windows and painting.
5. Debbie is checking on the service fee that was billed to the association since we have a contract with Empire.
6. Increase of washer/dryer fee – to change out the coin slots is $55.00 per machine.
7. Richard to purchase 6 new chairs.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, 11, & 18 – Larry
b. Gutter spout above unit 14 needs has not been replaced – done
c. Repair roof to unit 11 – estimate from Jeff Powell for $950.00
New Business
Check status of unit 15 and garage 1. The association has not heard from the owner.
There is a leak in the roof above unit 11.
The last items under Committee Reports were not discussed because it was getting late.
August 31, 2010
MINUTES FOR BUDGET WORKSHOP
The meeting was called to order at 6:00pm. Those in attendance were Gil Ellis, James Quinlan, Richard Yousoufian, Debbie Madsen, Robert Vitrano, and Lois de Oliveira.
The budget will not include the garbage as it will be added to the owner’s property tax bill.
Additional sources of income
1. Background fee increase was approved from $55.00 to $75.00 by a majority vote.
2. Increase washer prices was discussed.
Even though we replaced the hot water tank and repaired the drain field this year we hope to not raise the maintenance. Next year we intend to coat the roof with the elastomeric.
We are waiting to hear from anyone wishing to be on the board.
Committee report
1. Check service call of 1 hour on alarm system – Debbie
2. Richard will talk to Ari about renting unit 11
3. Check out sanitation bill - Gil
4. Lawyer charges $180.00 an hour. Unit 11 foreclosed in Sept 2009 and Mr. Frischer will put in a motion to expedite, he will hurry the bank on coming to a conclusion in the foreclosure so the unit can be sold.
2011 Budget review
Citizens bill will be divide into four payments.
5% increase for landscaping and administration fees
White fly spraying has been done once a year for the last 2 years
The budget will not include the garbage as it will be added to the owner’s property tax bill.
Additional sources of income
1. Background fee increase was approved from $55.00 to $75.00 by a majority vote.
2. Increase washer prices was discussed.
Even though we replaced the hot water tank and repaired the drain field this year we hope to not raise the maintenance. Next year we intend to coat the roof with the elastomeric.
We are waiting to hear from anyone wishing to be on the board.
Committee report
1. Check service call of 1 hour on alarm system – Debbie
2. Richard will talk to Ari about renting unit 11
3. Check out sanitation bill - Gil
4. Lawyer charges $180.00 an hour. Unit 11 foreclosed in Sept 2009 and Mr. Frischer will put in a motion to expedite, he will hurry the bank on coming to a conclusion in the foreclosure so the unit can be sold.
2011 Budget review
Citizens bill will be divide into four payments.
5% increase for landscaping and administration fees
White fly spraying has been done once a year for the last 2 years
BOARD MINUTES FOR AUGUST 26, 2010
The meeting was called to order at 6:00pm. Those in attendance were Gil Ellis, James Quinlan, Richard Yousoufian, Debbie Madsen, Kathy Moore, Robert Vitrano, Mr. Frischer, and Lois de Oliveira.
Reviewed and approved the July 21st Meeting Minutes.
Administrative Report
1. Our new lawyer is a reasonably priced attorney that works in the area of condo law. He spoke at the meeting regarding a number of points from the condo documents, namely the pet policy and about unit 11.
a) It was decided to go ahead and have the lawyer file a motion to expedite a resolution for Unit 11 if his research finds it necessary.
b) The attorney will check on the feasibility of collecting maintenance from the attorney Steve Littman or do we take our chance of collecting a portion of it from the bank. Gil will forward the information to our lawyer.
2. The owners have been notified of the first right of refusal on unit 3. The time limit to exercise their right has expired and the buyer is in the process of closing on the unit.
Committee Report
1. Gil checked with FPL about the rebates to seal the entire flat roof and will now go back to ask about adding insulation.
2. The board is waiting on a breakdown of Unit 14 for reimbursement.
3. Richard got the attorney’s file from Mr. Golden.
4. Richard is working on the 6 new chairs for the garden.
5. Even though some of the gutter spouts have been replaced the one above unit 14 still needs to be replaced.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, 11, & 18 – Larry
b. Gutter spout above unit 14 needs has not been replaced – Larry
New Business
An emergency repair of the septic tank cost the association $5000 for a broken pipe from the septic tank to the drain field and the installation of a new hot water heater for $4500 was done. Thanks to Richard for overseeing this project. No bushes had to be removed for the project.
The Birthday Party was denied because it was just too big. The garden is fine for family gatherings only.
The new tenant in Unit 4 was approved.
Reviewed and approved the July 21st Meeting Minutes.
Administrative Report
1. Our new lawyer is a reasonably priced attorney that works in the area of condo law. He spoke at the meeting regarding a number of points from the condo documents, namely the pet policy and about unit 11.
a) It was decided to go ahead and have the lawyer file a motion to expedite a resolution for Unit 11 if his research finds it necessary.
b) The attorney will check on the feasibility of collecting maintenance from the attorney Steve Littman or do we take our chance of collecting a portion of it from the bank. Gil will forward the information to our lawyer.
2. The owners have been notified of the first right of refusal on unit 3. The time limit to exercise their right has expired and the buyer is in the process of closing on the unit.
Committee Report
1. Gil checked with FPL about the rebates to seal the entire flat roof and will now go back to ask about adding insulation.
2. The board is waiting on a breakdown of Unit 14 for reimbursement.
3. Richard got the attorney’s file from Mr. Golden.
4. Richard is working on the 6 new chairs for the garden.
5. Even though some of the gutter spouts have been replaced the one above unit 14 still needs to be replaced.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, 11, & 18 – Larry
b. Gutter spout above unit 14 needs has not been replaced – Larry
New Business
An emergency repair of the septic tank cost the association $5000 for a broken pipe from the septic tank to the drain field and the installation of a new hot water heater for $4500 was done. Thanks to Richard for overseeing this project. No bushes had to be removed for the project.
The Birthday Party was denied because it was just too big. The garden is fine for family gatherings only.
The new tenant in Unit 4 was approved.
July 31, 2010
Board Minutes for July 21, 2010
The meeting was called to order at 6:10pm. Those in attendance were Gil Ellis, James Quinlan, Cassandra Harrison, Jimmy Baes, Richard Yousoufian, Debbie Madsen, Kathy Moore, Robert Vitrano, and Lois de Oliveira.
Reviewed and approved the June 16th Meeting Minutes.
Administrative Report
1. The board has temporarily approved James Quinlan to replace Cassandra Harrison on the GCC Board until January 2011. Cassandra stepped down since she was unable to attend the monthly meetings.
2. Mr. Frischer will be at the next board meeting on Tuesday August 17th to discuss his findings.
3. Richard’s unit 16 will be next on the list to have his wall fixed from old water damage.
Committee Report
1. Any question about the sale of unit 3 can be brought up at the next meeting regarding the first right of refusal.
2. Roof sealant was placed on the roof above unit 8 to seal a leak. We will check with FPL about the rebate to seal the entire roof and about getting an estimate.
3. Gil is working on getting a breakdown for reimbursement on Unit 14s repair.
4. We are looking into the feasibility of collecting maintenance and/or assessment fees on unit 11 from attorney Steve Littman.
5. Richard replaced the old flag for the flag pole.
6. Richard is looking to get the latest condo docs from Mr. Golden
7. Richard is checking into getting 6 new chairs for the garden.
8. The painting of the rear entry of units 8 and 9 and the front entry paint for units 5 and 6 will have to be put on hold.
9. Gil painted the 4th floor security door. It will come out of the payments to Jeff Powell.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, 11, 16 & 18 – Larry
b. Drain cup for unit nines a/c unit - done
c. Painting of the garden furniture, cement, planters, and umbrella stand - Gil
d. Gutter spout above unit 14 needs to be replaced – Larry
e. Replace condo flag –done
f. Painting of rear entry of units 8 and 9 – on hold
g. Front entry paint of units 5 and 6 – on hold
New Business
We believe the drain field needs to be replaced since it is not draining and is saturated. That will be a very big job covering 900 square feet of the garden. The bushes will have to be removed and replanted.
Reviewed and approved the June 16th Meeting Minutes.
Administrative Report
1. The board has temporarily approved James Quinlan to replace Cassandra Harrison on the GCC Board until January 2011. Cassandra stepped down since she was unable to attend the monthly meetings.
2. Mr. Frischer will be at the next board meeting on Tuesday August 17th to discuss his findings.
3. Richard’s unit 16 will be next on the list to have his wall fixed from old water damage.
Committee Report
1. Any question about the sale of unit 3 can be brought up at the next meeting regarding the first right of refusal.
2. Roof sealant was placed on the roof above unit 8 to seal a leak. We will check with FPL about the rebate to seal the entire roof and about getting an estimate.
3. Gil is working on getting a breakdown for reimbursement on Unit 14s repair.
4. We are looking into the feasibility of collecting maintenance and/or assessment fees on unit 11 from attorney Steve Littman.
5. Richard replaced the old flag for the flag pole.
6. Richard is looking to get the latest condo docs from Mr. Golden
7. Richard is checking into getting 6 new chairs for the garden.
8. The painting of the rear entry of units 8 and 9 and the front entry paint for units 5 and 6 will have to be put on hold.
9. Gil painted the 4th floor security door. It will come out of the payments to Jeff Powell.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, 11, 16 & 18 – Larry
b. Drain cup for unit nines a/c unit - done
c. Painting of the garden furniture, cement, planters, and umbrella stand - Gil
d. Gutter spout above unit 14 needs to be replaced – Larry
e. Replace condo flag –done
f. Painting of rear entry of units 8 and 9 – on hold
g. Front entry paint of units 5 and 6 – on hold
New Business
We believe the drain field needs to be replaced since it is not draining and is saturated. That will be a very big job covering 900 square feet of the garden. The bushes will have to be removed and replanted.
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