Meeting Minutes for April 21, 2009

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS April 21, 2009




The meeting was called to order at 6:05pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Gilbert Ellis, and Robert Vitrano.

1. The 3/17/09 Minutes were not approved because a copy was not furnished.

2. Administrative Reports
a) $400.00 was approved for terracotta tile to be added to the (first floor) interior entry of the south wing (the entry with the door).
b) Jeff Powell will be cleaning and repairing the gutters where needed.
c) The solar hot water project and palm trees have been deferred to a later date due to budget constraints.

3. Committee Reports
a) James is trying to get a better price for the flat roof painting before it being approved.

4. Ongoing Business
The non-working water pump on the property will be checked out next month.

5. New Business
A lien was filed for unpaid Maintenance fees since January for unit 11.

Board Minutes from March 17, 2009

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS

March 17, 2009


The meeting was called to order at 6:00pm. Those in attendance were Jimmy Baes, Richard Yousoufian, Gilbert Ellis, Robert Vitrano, and Lois de Oliveira.

1. The Minutes were approved for the 2/17/09 meeting.

2. Administrative Reports

3. Committee Reports
a) Terracotta tile between units 12 and 16 (first floor inside entry) has been done and looks great. Anyone wishing to check it out please do so and send us an email before the April 21st meeting.
b) Painting should be completed this month behind our new hedge.
c) Richard asked about replacing both: sidewalk around the building, and our rusty dumpster. Village Hall advised him sidewalk replacement and dumpsters are not in the budget this year.
d) Robert advised 25 gallon royal palms with a 6 foot trunk plus palm fronds would be about $175.00 each plus delivery.

4. Ongoing Business

5. New Business
a. Under Budget review
I. For our next water heater replacement coming up in a couple of years, an estimate has come in to replace gas with solar hot water. The estimate is for $27,990.00 and would be warranted for 10 years for workmanship and covered materials. That would reduce our monthly $350.00 gas bill.
II. An estimate to paint the north wing flat roof with 4 coats of white ceramic roof paint was proposed for $3,850.00 to make it more weather resistant.
b. Maintenance arrears status to be discussed at next meeting.
c. Gilbert will check on the pump in the NE corner of the property in light of the dry grass this time of year.

Board Minutes from February 17, 2009

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS
February 17, 2009


The meeting was called to order at 6:00pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Gilbert Ellis, Robert Vitrano, and Lois de Oliveira, and Lisa Boccard.

1. The Minutes were approved for the 1/20/09 meeting.

2. Administrative Reports
a) Robert will get a proposal for 25 gallon potted Royal Palms for the building as taller Palms are too expensive.

3. Committee Reports
a) Richard Yousoufian reported there is still no other cable company in our area and would keep us posted. In the meantime, Robert cleaned some dead cable off the north side of the building behind our new hedge.
b) Richard and Gilbert will have the terracotta sample done between units 12 and 16 by next month.
c) Gilbert will paint the wall behind the Pittosporum by next meeting.
d) Richard checked with Rheem and any Authorized Rheem dealer could service the units, if not Barrios, to maintain their 5 year warranty which should start expiring by the end of this year.

4. Ongoing Business
Remember, according to the new condo law effective January 1 all unit owners are required to carry a hazard policy including the $2000 special assessment coverage. The association must be named an additional insured and loss payee on all casualty insurance policies. Make sure the association gets a copy of your policy.


5. New Business
Although Ari’s unit is being actively shown, we will be contacting a lawyer in light of foreclosure proceedings. I will update our website with Ari’s unit “For Sale” along with his phone number.
Richard will contact the city to see about getting more of our sidewalk replaced.

Meeting Minutes for January 20, 2009

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS
January 20, 2009


The meeting was called to order at 6:14pm. Those in attendance were James Quinlan, Richard Yousoufian, Gilbert Ellis, Robert Vitrano, and Lois de Oliveira.

1. The Minutes were approved for the 12/16/08.

2. Administrative Reports
i. The laundry/office was transferred to the Association.
ii. Robert Vitrano has planted on the north side of the building a hedge of Variegated Pittosporum between the hot water heater and the north stairwell on the garden side.
iii. Gilbert offered to paint the wall behind the new hedge.
iv. Next month Robert will propose a price for the Royal Palms on the front and south sides of the property.
v. There was a broken water pipe above unit 7 that was repaired. We need to access the amount of galvanized pipe that has not been replaced and set up a fund in the 2010 Budget to update to galvanized copper, mostly between floors.

3. Committee Reports
i. For the next meeting Richard will check with Rheem if we need to rely on Barrios
for A/C servicing.
ii. Richard Yousoufian is investigating AT&T’s U-Verse for the building.
iii. According to the new condo law effective January 1 all unit owners (garages included) are required to carry a hazard policy on their unit, the policy will include the $2000 special assessment coverage. The association must be named an additional insured and loss payee on all casualty insurance policies. Make sure the association has a copy of your policy.

4. Ongoing Business
Ari’s unit is being actively shown and is the only unit in the building for sale.

5. New Business
The entry between units 12 and 16 (only the first floor) will be replaced with a terracotta looking tile. This will be a sample area to get an idea of the cost and look of replacing the entryways. Richard and Gill Ellis will be in charge of the sample area between their units.

Board Minutes from December 16, 2008

Revised last line

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS December 16, 2008

The meeting was called to order at 6:00pm. Those in attendance were James Quinlan, Richard Yousoufian, Gilbert Ellis, Robert Vitrano, Lisa Boccard, and Lois de Oliveira.

1. The Minutes were approved for the 11/18/08. The October meeting had been cancelled.

2. Administrative Reports

i. Cushions have been covered and look new.

ii. Jeff Powell did a great job on leveling the slabs for the building.

iii. Robert Vitrano has given an estimate of $480.00 to plant Variegated Pittosporum on the north side of the building between the hot water heater and the north stairwell and to remove the plants there. This will be done in 2009.

iv. Robert will also propose a price for several Royal Palms in the front and south sides of the property.

3. Committee Reports

i. Richard will call Rheem to discuss if we need to continue with Barrios for rest of their warranty period.

ii. Richard Yousoufian is investigating AT&T’s U-Verse for the building.

iii. Lisa will update us on the new homeowner required insurances.

iv. The President of the Association will be sending out notices for late maintenance.

4. Ongoing Business

5. New Business

The entry between units 12 and 16 (only the first floor) will be replaced with a terracotta looking tile. This will be a sample area to get an idea of the cost and look of replacing the entryways. Richard and Gill Ellis will be in charge of the sample area between their units.

James Quinlan has assigned Garage Unit 6 (laundry and office) over to the Association by a majority vote. The Association will continue to pay the taxes, maintenance, and insurance on the Unit. We will always have our laundry. Thank you James!

The board approved Richard Yousoufian to be added as an additional signor to the GCC operating and reserve accounts.

Board Minutes from November 18, 2008

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS
November 18, 2008


The meeting was called to order at 6:00pm. Those in attendance were Jimmy Baes, James Quinlan, Richard Yousoufian, Jeff Powell, Robert Vitrano and Lois de Oliveira.

1. The Minutes were approved for the 6/17/08, 7/15/08 and 09/16/08 meetings, as both July and October meetings were cancelled.

2. Administrative Reports
i. Cushions are being re-covered.
ii. Bar-Be-Que was removed and the Gazebo was put up by Jeff’s father.
iii. Jeff Powell has offered to level the slabs for $50.00 each
iv. The wedding couple cleaned up promptly after the party October 25th. Everthing

was picked up the Monday after without a complaint.
v. the other dryer in the laundry has gone out and is being replaced at a cost of $320.00

3. Committee Reports
i. the 2009 Budget was voted and approved and we have 1 new board member Gilbert Ellis who will replace Ari Dispenza. James Quinlan has offered to continue on the board at

this time. The new term will start February 1st, and will be for 2 year.

4. Ongoing Business
We need to replace the plants on the north side of the building, between the garden and the building with a regular hedge. Robert Vitrano will give us a price for that.

Board Minutes from October 21, 2008

MINUTES FOR MONTHLY MEETING OF BOARD OF DIRECTORS October 21, 2008


The meeting was canceled due to only two board members being present. Those in
attendance were Jimmy Baes, Lois de Oliveira, and Robert Vitrano.