The meeting was called to order at 6:15pm. Those in attendance were Gil Ellis, James Quinlan, Jeff Powell, Debbie Madsen, Robert Vitrano, Kathy Moore, and Lois de Oliveira.
Review and approved the September 21th meeting minutes.
Administrative Report
1. Jeff submitted an estimate to pressure clean and put two coats of paint on the west side of the building and the garages. The estimate of $2900 was approved and the job will be finished within 60 days.
Report
1. Jeff will be finishing up the hydrostop and painting of the center tower and stairwell.
2. Gil will get an estimate from FPL for roof coating and insulation.
3. The rules and regulations will have to be looked at next year by the committee of Jimmy, Jeff, and James.
4. We did not receive any comments or updates on the budget from the owners.
5. Jeff will be caught up on his maintenance this month and will be eligible to run for the board.
6. Jeff will check for water damage in the crack between units 14 and 15.
7. Two areas are being considered for lighting for the outside of the building. The lamps will follow through with the same style.
8. Robert is checking to replace canvas at unit 11 with an improved version to keep water out of the stairwell. Waiting on estimates.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted hopefully after the awning is looked at - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – not finished - Jeff
f. Liriope and Laurelia filled in- done
g. Bamboo cut away from building- done
h. Fill the hole in garden and spray for ants – done
i. Jeff will bring dirt and sod for unlevel garden areas - done
j. Gazebo installed and new wooden chairs - done
k. Repair moldings and cracks of center tower and turret and paint – Jeff
l. Roof repair at chimney – done
m. Roof repair by stairwell above unit 11 - done
n. Flat roof water leak elastomeric over unit 8 - done
o. Flat roof water leak elastomeric patch above unit 8 – done
p. Dig and move drain lines back to old drain field – done
q. Septic tank pumped - done
r. Fire extinguishers were filled and inspected – done
s. Repaint the west wall – Jeff
t. Pressure clean and paint garages – Jeff
u. Replace unit 11 awning – Robert
v. Pressure pavers - Robert
New Business
When painting is completed we need a written estimate from Jeff for lighting
The Board voted and approved a new meeting schedule next year. We will meet every other month from January thru November.
January 31, 2012
November 16, 2011
Board Minutes for November 16, 2011
The meeting was called to order at 6:15pm. Those in attendance were Gil Ellis, James Quinlan, Jimmy Baes, Jeff Powell, Debbie Madsen, Robert Vitrano, Kathy Moore, and Lois de Oliveira.
Review and approved the October 19th meeting minutes.
Administrative Report
1. The 2012 Budget and Board members were ratified and approved by a vote of the owner’s ballots. Although elected Jeff Powell has decided to resign from the board until his maintenance is caught up. He can be reinstated once he is current.
2. The board will vote on the new board positions at the next meeting.
3. Gil will contact Sarah about being 90 days late with her maintenance.
Report
1. Jeff will finish with the waterproofing and painting of the center tower and turret.
2. Gil will get an estimate from FPL for roof coating and insulation as a second estimate.
3. At the end of the two wings on the Grand Concourse side will be added lanterns. They will follow through with the same style as the others. Jeff has submitted an estimate for that.
4. Robert is getting estimates to replace the canvas at unit 11 after the painting is done. He has an estimate for $900.00.
5. Update on the rules & regulations will be in 2012.
6. There will be no meeting in December. The first meeting of the New Year will be January 18th and continue every other month.
Ongoing Business
2012 Maintenance Repair List
a. The additional 2 lights. - done
b. Central tower paint and repair - Jeff
c. Spiral stairs and hallways to be scraped and painted after awning is installed.
d. Clean second floor gutters and repair seams- Jeff – not on south building
e. Center tower & turret - patching, molding repair, waterproofing and painting – in progress
f. Water damage to wall between units 14 and 15.
Review and approved the October 19th meeting minutes.
Administrative Report
1. The 2012 Budget and Board members were ratified and approved by a vote of the owner’s ballots. Although elected Jeff Powell has decided to resign from the board until his maintenance is caught up. He can be reinstated once he is current.
2. The board will vote on the new board positions at the next meeting.
3. Gil will contact Sarah about being 90 days late with her maintenance.
Report
1. Jeff will finish with the waterproofing and painting of the center tower and turret.
2. Gil will get an estimate from FPL for roof coating and insulation as a second estimate.
3. At the end of the two wings on the Grand Concourse side will be added lanterns. They will follow through with the same style as the others. Jeff has submitted an estimate for that.
4. Robert is getting estimates to replace the canvas at unit 11 after the painting is done. He has an estimate for $900.00.
5. Update on the rules & regulations will be in 2012.
6. There will be no meeting in December. The first meeting of the New Year will be January 18th and continue every other month.
Ongoing Business
2012 Maintenance Repair List
a. The additional 2 lights. - done
b. Central tower paint and repair - Jeff
c. Spiral stairs and hallways to be scraped and painted after awning is installed.
d. Clean second floor gutters and repair seams- Jeff – not on south building
e. Center tower & turret - patching, molding repair, waterproofing and painting – in progress
f. Water damage to wall between units 14 and 15.
October 31, 2011
BOARD MINUTES FOR OCTOBER 19, 2010
The meeting was called to order at 6:00pm. Those in attendance were Gil Ellis, Jimmy Baes, Robert Vitrano, Debbie Madsen, Jeff Powell, Kathy Moore and Lois de Oliveira.
Review and approved the September 30th meeting minutes.
Administrative Report
The 2011 Budget and officers were approved by the unit owners. The new board members are James Quinlan and Jeff Powell. Congratulations!
Committee Reports
1. The roof repair is complete and the work in unit 11 will be finished in the next couple of days.
2. The application and November 1st lease for unit 11 was approved pending adding to the lease that only four family members occupy the unit.
3. The owner’s agreement and insurance policies were approved for unit 11 and Gil signed checks for the homeowners and renters policies.
4. The mold invoice for the same unit was approved by the board and a check was signed.
5. The $75 estoppel fee was approved and was applied to the sale of unit 3.
6. Estimate for elastomeric roof sealant and insulation is still in progress with Gil.
7. A payment of $250.00 was approved for unit 14 for past water damage.
8. The motion to expedite unit 11 was abandoned in place of renting the unit.
9. The service call fee was rescinded by Empire Electric.
10. The $200 garden expense for a replacement gazebo was denied.
11. The pricing to do laundry will not be increased.
12. The Atlantic Screening fee will still be at $75.00. The additional cost needs to be collected from all new tenants.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, & 18 – Larry
b. waterproofing of the center tower and turret
c. hot foot the edge of the roof of the center tower and turret.
New Business
1. We need a more detailed proposal on the sealing of the center tower and turret.
2. We need to hot foot around the edge of the roof as the pigeon droppings and their nesting material fills up the gutters and causes the rain to not drain properly. This is part of the cause of the roof leak. Gutters need to be cleaned yearly.
3. Check status of unit 15 and garage 1. The association has not heard from the owner.
4. Anyone who has a leak needs to let the association know right away or the association has the right to refuse repairs inside their unit.
Review and approved the September 30th meeting minutes.
Administrative Report
The 2011 Budget and officers were approved by the unit owners. The new board members are James Quinlan and Jeff Powell. Congratulations!
Committee Reports
1. The roof repair is complete and the work in unit 11 will be finished in the next couple of days.
2. The application and November 1st lease for unit 11 was approved pending adding to the lease that only four family members occupy the unit.
3. The owner’s agreement and insurance policies were approved for unit 11 and Gil signed checks for the homeowners and renters policies.
4. The mold invoice for the same unit was approved by the board and a check was signed.
5. The $75 estoppel fee was approved and was applied to the sale of unit 3.
6. Estimate for elastomeric roof sealant and insulation is still in progress with Gil.
7. A payment of $250.00 was approved for unit 14 for past water damage.
8. The motion to expedite unit 11 was abandoned in place of renting the unit.
9. The service call fee was rescinded by Empire Electric.
10. The $200 garden expense for a replacement gazebo was denied.
11. The pricing to do laundry will not be increased.
12. The Atlantic Screening fee will still be at $75.00. The additional cost needs to be collected from all new tenants.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, & 18 – Larry
b. waterproofing of the center tower and turret
c. hot foot the edge of the roof of the center tower and turret.
New Business
1. We need a more detailed proposal on the sealing of the center tower and turret.
2. We need to hot foot around the edge of the roof as the pigeon droppings and their nesting material fills up the gutters and causes the rain to not drain properly. This is part of the cause of the roof leak. Gutters need to be cleaned yearly.
3. Check status of unit 15 and garage 1. The association has not heard from the owner.
4. Anyone who has a leak needs to let the association know right away or the association has the right to refuse repairs inside their unit.
September 21, 2011
Board Minutes for September 21, 2011
The meeting was called to order at 6:30 pm. Those in attendance were James Quinlan, Jeff Powell, Debbie Madsen, Robert Vitrano, Kathy Moore, and Lois de Oliveira.
Review and approved the August 24th meeting minutes.
Monthly Report
1. Since Unit 11 and garage 8 were taken over by the bank we have received the maintenance from February 8th 2011 going forward and they are current. The tenant has moved out of the garage per the banks request.
2. The heavy rains in September caused the drain field to slow down for a day or so but we have had no problems since.
3. There are no repairs needed at this time but Jeff will be submitting an additional bid to paint the garages and the west side of the center building. Other bids are welcome as well.
Committee Reports
1. The hydrostop, waterproofing, and painting have been done on 2 sides and the corbel molding has been fixed and we have added another 45 days until this job is finished.
2. Since Gil has been away for the summer will are still waiting an estimate from FPL for waterproofing and maybe insulation on the flat roof.
3. A committee of James, Jimmy, and Gil will be discussing the rules & regulations to see if there are any updates before the upcoming election.
4. The 2012 Budget has been sent to the owners for review. A pay increase was approved for the Landscaper and Administrative Assistant. If there are any questions they can be brought up at the next monthly meeting.
5. A couple of the unit owners have been getting behind on the maintenance.
6. The rules & regulations committee have been busy elsewhere so we will not be updating them this year.
7. Robert and Jeff will note any areas that could be rented.
8. Lighting for the outside of the building is still being considered.
9. Robert will speak to the company about the leaking awning at the top of the stairs.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted hopefully after the awning is looked at - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – not finished - Jeff
f. Liriope and Laurelia filled in- done
g. Bamboo cut away from building- done
h. Fill the hole in garden and spray for ants – done
i. Jeff will bring dirt and sod for unlevel garden areas - done
j. Gazebo installed and new wooden chairs - done
k. Repair moldings and cracks of center tower and turret and paint – Jeff
l. Roof repair chimney – done
m. Roof repair by stairwell - done
n. Flat roof water leak elastomeric over unit 8 - done
o. Flat roof water leak elastomeric patch unit 8 – done
p. Fire extinguishers were filled and inspected - done
Review and approved the August 24th meeting minutes.
Monthly Report
1. Since Unit 11 and garage 8 were taken over by the bank we have received the maintenance from February 8th 2011 going forward and they are current. The tenant has moved out of the garage per the banks request.
2. The heavy rains in September caused the drain field to slow down for a day or so but we have had no problems since.
3. There are no repairs needed at this time but Jeff will be submitting an additional bid to paint the garages and the west side of the center building. Other bids are welcome as well.
Committee Reports
1. The hydrostop, waterproofing, and painting have been done on 2 sides and the corbel molding has been fixed and we have added another 45 days until this job is finished.
2. Since Gil has been away for the summer will are still waiting an estimate from FPL for waterproofing and maybe insulation on the flat roof.
3. A committee of James, Jimmy, and Gil will be discussing the rules & regulations to see if there are any updates before the upcoming election.
4. The 2012 Budget has been sent to the owners for review. A pay increase was approved for the Landscaper and Administrative Assistant. If there are any questions they can be brought up at the next monthly meeting.
5. A couple of the unit owners have been getting behind on the maintenance.
6. The rules & regulations committee have been busy elsewhere so we will not be updating them this year.
7. Robert and Jeff will note any areas that could be rented.
8. Lighting for the outside of the building is still being considered.
9. Robert will speak to the company about the leaking awning at the top of the stairs.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted hopefully after the awning is looked at - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – not finished - Jeff
f. Liriope and Laurelia filled in- done
g. Bamboo cut away from building- done
h. Fill the hole in garden and spray for ants – done
i. Jeff will bring dirt and sod for unlevel garden areas - done
j. Gazebo installed and new wooden chairs - done
k. Repair moldings and cracks of center tower and turret and paint – Jeff
l. Roof repair chimney – done
m. Roof repair by stairwell - done
n. Flat roof water leak elastomeric over unit 8 - done
o. Flat roof water leak elastomeric patch unit 8 – done
p. Fire extinguishers were filled and inspected - done
August 24, 2011
Board Minutes for August 24, 2011
The meeting was called to order at 6:25pm. Those in attendance were James Quinlan, Jeff Powell, Debbie Madsen, Robert Vitrano, Kathy Moore, George Romanik, and Lois de Oliveira.
Review and approved the July 26th meeting minutes.
Administrative Report
1. Unit 11 and garage 8 was taken over by the bank and the $2802.50 received was deposited into our General Account. The bank was again contacted about the maintenance from February 8th through June and we should be hearing from them.
2. Robert has laid the sod over the drain field and it is looking green again.
3. Jeff also stated that the roof above unit 11 has about 5 years left.
Committee Reports
1. The hydrostop, waterproofing, and painting have been done on 2 sides and the corbel molding has been fixed so far. The rest of it will be finished in the next 45 days.
2. Jeff stated the flat roof has about 5 years life left and we want to cover it with elastomeric. Gil will get an estimate from FPL for the coating and the insulation to see if there is enough rebate to make it feasible.
3. A committee of James, Jimmy, and Gil will be discussing the rules & regulations to see if there are any updates before the upcoming election.
4. We are working on the 2012 Budget. The remaining items on this year’s list are the 2 areas that have been designated to have additional lighting. Jeff will finish up the center tower and give us individual estimates to paint both the rest of the west side next to the laundry and the garages.
5. There are a couple of unit owners that have been running late on their maintenance and we are giving them every opportunity to catch up but we must take action.
6. There are storage areas on the ground floor and the question has come up about renting these. Robert and Jeff will note any areas that could be rented.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – not finished - Jeff
f. Liriope and laurelia fill in- done
g. Bamboo cut away from building- done
h. Fill the hole in garden and spray for ants – done
i. Jeff will bring dirt for unlevel garden areas - done
j. Gazebo installed –done
k. Repair moldings and cracks of center tower and turret and paint – Jeff
l. Roof repair chimney – done
m. Roof repair other - done
n. Flat roof water leak elastomeric over unit 8 - done
o. Flat roof water leak elastomeric patch unit 8 - done
Review and approved the July 26th meeting minutes.
Administrative Report
1. Unit 11 and garage 8 was taken over by the bank and the $2802.50 received was deposited into our General Account. The bank was again contacted about the maintenance from February 8th through June and we should be hearing from them.
2. Robert has laid the sod over the drain field and it is looking green again.
3. Jeff also stated that the roof above unit 11 has about 5 years left.
Committee Reports
1. The hydrostop, waterproofing, and painting have been done on 2 sides and the corbel molding has been fixed so far. The rest of it will be finished in the next 45 days.
2. Jeff stated the flat roof has about 5 years life left and we want to cover it with elastomeric. Gil will get an estimate from FPL for the coating and the insulation to see if there is enough rebate to make it feasible.
3. A committee of James, Jimmy, and Gil will be discussing the rules & regulations to see if there are any updates before the upcoming election.
4. We are working on the 2012 Budget. The remaining items on this year’s list are the 2 areas that have been designated to have additional lighting. Jeff will finish up the center tower and give us individual estimates to paint both the rest of the west side next to the laundry and the garages.
5. There are a couple of unit owners that have been running late on their maintenance and we are giving them every opportunity to catch up but we must take action.
6. There are storage areas on the ground floor and the question has come up about renting these. Robert and Jeff will note any areas that could be rented.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – not finished - Jeff
f. Liriope and laurelia fill in- done
g. Bamboo cut away from building- done
h. Fill the hole in garden and spray for ants – done
i. Jeff will bring dirt for unlevel garden areas - done
j. Gazebo installed –done
k. Repair moldings and cracks of center tower and turret and paint – Jeff
l. Roof repair chimney – done
m. Roof repair other - done
n. Flat roof water leak elastomeric over unit 8 - done
o. Flat roof water leak elastomeric patch unit 8 - done
July 26, 2011
Board Minutes for July 26, 2011
The meeting was called to order at 6:50pm. Those in attendance were Gil Ellis, Jeff Powell, Debbie Madsen, Robert Vitrano, Kathy Moore, George Romanik, and Lois de Oliveira.
Review and approved the April 19th meeting minutes.
Administrative Report
1. Now that the foreclosed units have been taken over by the bank we have been able to collect $2802.50 for back payments and maintenance from July and August. Gil will contact Mr. Frischer about collecting any more back monies.
2. Jeff Powel personally walked American Septic and Plumbing through the estimate process to repair the drain field. He got a very good price with a pump out contract of $300 and a 12 month guarantee on the system. There were some related charges associated with the work besides an additional pump out fee of $650 and $150.00 in manual labor associated with digging the drain field and a charge for new sod over the partial drain field.
3. The leak on the flat roof above unit 8 was repaired for $450. Putting the elastomeric on hold at this time needs to be reconsidered Gil will check with FPL.
4. There was a pretty large leak on the 4th floor again that was repaired for a $1000. Replacing the roof has to be considered as a future option.
Committee Reports
1. Reviewed last estimate from Jeff for hallway painting, downspouts, and crack repair. We owe him for scraping and painting and other miscellaneous work from 05/27/2011 for $1750 and we would like him to paint the entire wall next to the laundry.
2. The hydrostop, waterproofing, and painting have been done on 2 sides and the corbel molding has been fixed so far. This is a big project that is being done to prevent water penetration only.
3. There are 2 areas that have been designated to have additional lighting, one on the Grand Concourse side and one on the garden side. The kind of lighting will still need to be decided.
4. Reviewing of the condo by laws is postponed until later.
5. Reasonable expectations of repairs this year: waterproof and painting of the turret and the tallest part of the building,
6. There are storage areas on the ground floor and the question has come up about renting these. Robert and Jeff will check it out.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – estimate from Jeff
f. Liriope and laurelia fill in- done
g. Bamboo cut away from building- done
h. Fill the hole in garden and spray for ants – done
i. Jeff will bring dirt for unlevel garden areas.
j. Gazebo installed –done
k. Repair moldings and cracks of center tower and turret and paint – Jeff
l. Roof repair chimney – done
m. Roof repair other - done
n. Flat roof water leak elastomeric unit 8
o. Flat roof water leak elastomeric patch unit 8
Review and approved the April 19th meeting minutes.
Administrative Report
1. Now that the foreclosed units have been taken over by the bank we have been able to collect $2802.50 for back payments and maintenance from July and August. Gil will contact Mr. Frischer about collecting any more back monies.
2. Jeff Powel personally walked American Septic and Plumbing through the estimate process to repair the drain field. He got a very good price with a pump out contract of $300 and a 12 month guarantee on the system. There were some related charges associated with the work besides an additional pump out fee of $650 and $150.00 in manual labor associated with digging the drain field and a charge for new sod over the partial drain field.
3. The leak on the flat roof above unit 8 was repaired for $450. Putting the elastomeric on hold at this time needs to be reconsidered Gil will check with FPL.
4. There was a pretty large leak on the 4th floor again that was repaired for a $1000. Replacing the roof has to be considered as a future option.
Committee Reports
1. Reviewed last estimate from Jeff for hallway painting, downspouts, and crack repair. We owe him for scraping and painting and other miscellaneous work from 05/27/2011 for $1750 and we would like him to paint the entire wall next to the laundry.
2. The hydrostop, waterproofing, and painting have been done on 2 sides and the corbel molding has been fixed so far. This is a big project that is being done to prevent water penetration only.
3. There are 2 areas that have been designated to have additional lighting, one on the Grand Concourse side and one on the garden side. The kind of lighting will still need to be decided.
4. Reviewing of the condo by laws is postponed until later.
5. Reasonable expectations of repairs this year: waterproof and painting of the turret and the tallest part of the building,
6. There are storage areas on the ground floor and the question has come up about renting these. Robert and Jeff will check it out.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – estimate from Jeff
f. Liriope and laurelia fill in- done
g. Bamboo cut away from building- done
h. Fill the hole in garden and spray for ants – done
i. Jeff will bring dirt for unlevel garden areas.
j. Gazebo installed –done
k. Repair moldings and cracks of center tower and turret and paint – Jeff
l. Roof repair chimney – done
m. Roof repair other - done
n. Flat roof water leak elastomeric unit 8
o. Flat roof water leak elastomeric patch unit 8
May 17, 2011
Board Minutes for May 17, 2011
The meeting was called to order at 6:50pm. Those in attendance were James Quinlan, Jeff Powell, George Romanik, Debbie Madsen, Robert Vitrano, Kathy Moore, and Lois de Oliveira.
Review and approved the April 19th meeting minutes.
Administrative Report
1. The bank has agreed to pay for back maintenance from February 8th through May 31st. for Unit 11 and the unit is also dry since the recent roof repairs above the front door.
2. The crack between units 14 and 15 will be looked at.
Committee Reports
1. The energy savings steps for the flat roof are on hold since there is no water intrusion at this time.
2. Gil will get an estimate from FPL for waterproofing and insulation. There is a silver paint and a white hydrostop that can be used for the roof.
3. The new gazebo has been setup for the summer.
4. Jeff and Robert decided that adding 2 lights on the front of the building would be helpful.
5. Look over the condo by laws for any updates that need to be made.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – estimate from Jeff
f. Liriope and laurelia fill in- done
g. Bamboo cut away from building- done
h. Fill in the hole in garden and spray for ants- Robert-
i. Jeff will bring dirt for unlevel garden areas.
Review and approved the April 19th meeting minutes.
Administrative Report
1. The bank has agreed to pay for back maintenance from February 8th through May 31st. for Unit 11 and the unit is also dry since the recent roof repairs above the front door.
2. The crack between units 14 and 15 will be looked at.
Committee Reports
1. The energy savings steps for the flat roof are on hold since there is no water intrusion at this time.
2. Gil will get an estimate from FPL for waterproofing and insulation. There is a silver paint and a white hydrostop that can be used for the roof.
3. The new gazebo has been setup for the summer.
4. Jeff and Robert decided that adding 2 lights on the front of the building would be helpful.
5. Look over the condo by laws for any updates that need to be made.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned - Robert
e. Clean second floor gutters and repair seams – estimate from Jeff
f. Liriope and laurelia fill in- done
g. Bamboo cut away from building- done
h. Fill in the hole in garden and spray for ants- Robert-
i. Jeff will bring dirt for unlevel garden areas.
April 19, 2011
Board Mminutes for April 19, 2011
The meeting was called to order at 6:50pm. Those in attendance were Gil Ellis, Jeff Powell, Debbie Madsen, Robert Vitrano, Kathy Moore, and Lois de Oliveira.
Review and approved the March 15th meeting minutes.
Administrative Report
1. Gil will contact Mr. Frischer for an update on Unit 11.
2. Review of account balances. We do have $2000.00 in the budget for waterproofing, $3000 for building repairs, and $3000 for miscellaneous repairs that we will be using instead of the reserve account.
Committee Reports
1. The energy savings steps for the flat roof are on hold since there is no water intrusion at this time.
2. The hydrostop, waterproofing, and painting are still not done. A six foot piece of the Corbel molding on the outside stairwell is being replaced.
3. Larry should be installing the gazebo anytime.
4. There are 2 areas that have been designated to update outdoor lighting.
5. Thanks to Robert and Debbie we are now paying $2.99/gallon for Segal Gas instead of the $5.45/gallon previously. Bottled gas is only used for the hot water heater.
6. Look over the condo by laws for any updates that need to be made.
7. Unit 9 will be advised to remove the extra dog.
New Business
Kathy Moore is the sole owner of Unit 6 and is looking to rent it. The sign is out to rent both Unit 6 and 10. They are a studio and a 2/2.
Review and approved the March 15th meeting minutes.
Administrative Report
1. Gil will contact Mr. Frischer for an update on Unit 11.
2. Review of account balances. We do have $2000.00 in the budget for waterproofing, $3000 for building repairs, and $3000 for miscellaneous repairs that we will be using instead of the reserve account.
Committee Reports
1. The energy savings steps for the flat roof are on hold since there is no water intrusion at this time.
2. The hydrostop, waterproofing, and painting are still not done. A six foot piece of the Corbel molding on the outside stairwell is being replaced.
3. Larry should be installing the gazebo anytime.
4. There are 2 areas that have been designated to update outdoor lighting.
5. Thanks to Robert and Debbie we are now paying $2.99/gallon for Segal Gas instead of the $5.45/gallon previously. Bottled gas is only used for the hot water heater.
6. Look over the condo by laws for any updates that need to be made.
7. Unit 9 will be advised to remove the extra dog.
New Business
Kathy Moore is the sole owner of Unit 6 and is looking to rent it. The sign is out to rent both Unit 6 and 10. They are a studio and a 2/2.
March 31, 2011
BOARD MINUTES FOR MARCH 15, 2011
The meeting was called to order at 6:10pm. Those in attendance were Gil Ellis, James Quinlan, Jimmy Baes, Jeff Powell, Robert Vitrano, Kathy Moore, Pat Duffy, Rafael Fannquiz, and Lois de Oliveira.
Review and approved the February 16th meeting minutes.
Administrative Report
1. The tenant in Unit 15 introduced himself and clarified he has a cat instead of a dog.
2. The lawyers are still working on the agreement between the owners and the condo association regarding the renting of unit 11.
3. Any adjustments to job descriptions will be taken into consideration at the annual meeting.
4. The remaining funds for waterproofing and painting will come from the reserve account.
5. Board meetings will be held on the third Tuesday of the month @6:15pm.
6. The letter to Bank of America signed by Gil Ellis will replace Robert Yousoufian for Lois de Oliveira as check signor.
Committee Reports
1. Gil is getting an estimate from FPL for attic insulation and heat reflective roof treatment for the flat roof.
2. Jeff reported the tile has been laid, the chimney has been sealed, and hot foot has been put down. The waterproofing and painting of the center tower will be done by the end of April.
3. Larry will set up the gazebo.
4. Nothing has been decided about the lighting around the building.
5. The water damage to Unit 15 has been fixed as reported by the tenant. Damage of any kind inside or outside should be reported immediately to the board.
6. Debbie will request a year to year breakdown of the Segal Gas bill since the cost has skyrocketed.
7. It was suggested to review a section of the condo laws at every meeting since the pet, noise, and nuisance clauses are of special concern. It should state that there will be a warning at the first complaint.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned and painted.
e. Clean second floor gutters and repair seams – estimate from Jeff
f. Liriope and laurelia fill in- done
g. Bamboo- cut off front- done
h. Fill in the hole in garden and spray for ants- Robert- Jeff will bring some dirt.
Review and approved the February 16th meeting minutes.
Administrative Report
1. The tenant in Unit 15 introduced himself and clarified he has a cat instead of a dog.
2. The lawyers are still working on the agreement between the owners and the condo association regarding the renting of unit 11.
3. Any adjustments to job descriptions will be taken into consideration at the annual meeting.
4. The remaining funds for waterproofing and painting will come from the reserve account.
5. Board meetings will be held on the third Tuesday of the month @6:15pm.
6. The letter to Bank of America signed by Gil Ellis will replace Robert Yousoufian for Lois de Oliveira as check signor.
Committee Reports
1. Gil is getting an estimate from FPL for attic insulation and heat reflective roof treatment for the flat roof.
2. Jeff reported the tile has been laid, the chimney has been sealed, and hot foot has been put down. The waterproofing and painting of the center tower will be done by the end of April.
3. Larry will set up the gazebo.
4. Nothing has been decided about the lighting around the building.
5. The water damage to Unit 15 has been fixed as reported by the tenant. Damage of any kind inside or outside should be reported immediately to the board.
6. Debbie will request a year to year breakdown of the Segal Gas bill since the cost has skyrocketed.
7. It was suggested to review a section of the condo laws at every meeting since the pet, noise, and nuisance clauses are of special concern. It should state that there will be a warning at the first complaint.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret- done
b. Spiral stairs and hallways to be scraped and painted - Larry
c. Garage doors to be scraped and painted - Larry
d. Fountain cleaned and painted.
e. Clean second floor gutters and repair seams – estimate from Jeff
f. Liriope and laurelia fill in- done
g. Bamboo- cut off front- done
h. Fill in the hole in garden and spray for ants- Robert- Jeff will bring some dirt.
February 28, 2011
BOARD MINUTES FOR FEBRUARY 16, 2011
The meeting was called to order at 6:10pm. Those in attendance were Gil Ellis, James Quinlan, Jimmy Baes, Jeff Powell, Robert Vitrano, Debbie Madsen, Kathy Moore and Lois de Oliveira.
Review and approved the January 25th meeting minutes.
Administrative Report
1. The lawyers are working on a new agreement for unit 11.
2. All the owners were current as of last month.
3. Debbie will sum up her working hours and has updated her job description. Robert should do the same so the Board has an idea of the time he spends working for us.
Committee Reports
1. Gil is working on an estimate from FPL for heat reflective roof treatment and insulation. FPL will be out March 24th at 3:00pm to check the attic for insulation in units 8,9,14, and 15. Please advise your tenants and Gil will put a notice on their doors.
2. The board approved the waterproof (Hydrolock) and painting on the four story center tower and turret for $6250.0 to be finished by March 1 by Jeff. Repair gutter seams also. The tile will be laid down (on the fourth floor), the chimney and hot foot will be finished at that time which was part of the $950.00 roof repair plus a separate fee for the hot foot.
3. Larry will set up the gazebo.
4. Jeff and Robert are looking at adding more light around the building.
5. The board decided that sealing the center tower with Hydrolock was important enough to go ahead with since this new product should seal for 10 to 15 years. The plan would be to Hydrolock the whole building, the south wing the following year and then the north wing. We will get estimates for anti-reflective roof paint with or without insulation. There is a small rebate from FPL if both are done.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret.
b. Spiral stairs and hallways to be scraped and painted.
c. Garage doors to be scraped and painted.
d. Fountain cleaned and painted
e. Clean second floor gutters and repair seams.
f. Liriope and laurelia fill in-Robert
g. Bamboo- cut off front-Robert
h. File in the hole in garden and spray for ants-Robert
New Business
Unit 15 needs to be inspected for age of interior damage.
Check with Cassandra about a letter to change signor from Richard to Lois.
Review and approved the January 25th meeting minutes.
Administrative Report
1. The lawyers are working on a new agreement for unit 11.
2. All the owners were current as of last month.
3. Debbie will sum up her working hours and has updated her job description. Robert should do the same so the Board has an idea of the time he spends working for us.
Committee Reports
1. Gil is working on an estimate from FPL for heat reflective roof treatment and insulation. FPL will be out March 24th at 3:00pm to check the attic for insulation in units 8,9,14, and 15. Please advise your tenants and Gil will put a notice on their doors.
2. The board approved the waterproof (Hydrolock) and painting on the four story center tower and turret for $6250.0 to be finished by March 1 by Jeff. Repair gutter seams also. The tile will be laid down (on the fourth floor), the chimney and hot foot will be finished at that time which was part of the $950.00 roof repair plus a separate fee for the hot foot.
3. Larry will set up the gazebo.
4. Jeff and Robert are looking at adding more light around the building.
5. The board decided that sealing the center tower with Hydrolock was important enough to go ahead with since this new product should seal for 10 to 15 years. The plan would be to Hydrolock the whole building, the south wing the following year and then the north wing. We will get estimates for anti-reflective roof paint with or without insulation. There is a small rebate from FPL if both are done.
Ongoing Business
2011 Property Maintenance – list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret.
b. Spiral stairs and hallways to be scraped and painted.
c. Garage doors to be scraped and painted.
d. Fountain cleaned and painted
e. Clean second floor gutters and repair seams.
f. Liriope and laurelia fill in-Robert
g. Bamboo- cut off front-Robert
h. File in the hole in garden and spray for ants-Robert
New Business
Unit 15 needs to be inspected for age of interior damage.
Check with Cassandra about a letter to change signor from Richard to Lois.
January 31, 2011
BOARD MINUTES FOR JANUARY 25, 2011
The meeting was called to order at 6:30pm. Those in attendance were Gil Ellis, James Quinlan, Jimmy Baes, Jeff Powell, Robert Vitrano, Debbie Madsen, Kathy Moore and Lois de Oliveira.
Review and approved the November 16th meeting minutes. The meetings will be moved to the third Wednesday of the month.
Administrative Report
1. Our lawyer is working with the owner’s lawyer on getting a rental contract written that the owners will approve. The work has been completed on the unit and it is available to rent.
2. Those in arrears were contacted.
3. The administrative assistant job description will be updated.
4. In reviewing the artist studio, it was reiterated that it could not be used as a retail business and no signs will be permitted there.
Committee Reports
1. Gil is working on an estimate from FPL for heat reflective roof treatment and insulation.
2. Jeff will put in writing the estimate for the Hydrolocking and repainting of the center tower and turret.
3. Larry will set up the gazebo that will help protect the garden furniture.
4. The umbrella will stay in the garden area.
5. Jeff and Robert are looking at adding more light around the building.
6. James, Gil, and Jeff are looking at the prioritization of the following items, flat roof anti-reflective paint, painting of the central tower and turret, and waterproofing.
Ongoing Business
1. Jeff will add the tile back on the central tower, seal up the chimney, and hot foot to finish up.
2. The board decided to stay with Atlantic screening for now.
Property Maintenance – list
a. Painting of rear entry of units 8 and 9 - ***hold
b. Front entry painting of units 5 and 6 - ***hold
c. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret.
New Business
The board has affirmatively decided on the third month’s notice the owner will be notified that a lien will follow
Put out a memo to tenants with emergency police numbers.
The new GCC Board check signors unanimously approved by the board will be Gil Ellis, Jimmy Baes, and Lois de Oliveira. Lois de Oliveira will replace Richard Yousoufian.
Kathy mentioned there are Florida State Classes offered for condo board members.
Review and approved the November 16th meeting minutes. The meetings will be moved to the third Wednesday of the month.
Administrative Report
1. Our lawyer is working with the owner’s lawyer on getting a rental contract written that the owners will approve. The work has been completed on the unit and it is available to rent.
2. Those in arrears were contacted.
3. The administrative assistant job description will be updated.
4. In reviewing the artist studio, it was reiterated that it could not be used as a retail business and no signs will be permitted there.
Committee Reports
1. Gil is working on an estimate from FPL for heat reflective roof treatment and insulation.
2. Jeff will put in writing the estimate for the Hydrolocking and repainting of the center tower and turret.
3. Larry will set up the gazebo that will help protect the garden furniture.
4. The umbrella will stay in the garden area.
5. Jeff and Robert are looking at adding more light around the building.
6. James, Gil, and Jeff are looking at the prioritization of the following items, flat roof anti-reflective paint, painting of the central tower and turret, and waterproofing.
Ongoing Business
1. Jeff will add the tile back on the central tower, seal up the chimney, and hot foot to finish up.
2. The board decided to stay with Atlantic screening for now.
Property Maintenance – list
a. Painting of rear entry of units 8 and 9 - ***hold
b. Front entry painting of units 5 and 6 - ***hold
c. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret.
New Business
The board has affirmatively decided on the third month’s notice the owner will be notified that a lien will follow
Put out a memo to tenants with emergency police numbers.
The new GCC Board check signors unanimously approved by the board will be Gil Ellis, Jimmy Baes, and Lois de Oliveira. Lois de Oliveira will replace Richard Yousoufian.
Kathy mentioned there are Florida State Classes offered for condo board members.
November 30, 2010
BOARD MINUTES FOR NOVEMBER 16, 2010
This is the last meeting in 2010. The meeting was called to order at 6:20pm. Those in attendance were Gil Ellis, Jeff Powell, Robert Vitrano, Kathy Moore and Lois de Oliveira.
Review and approved the October 19th meeting minutes. The previous board members Gil and Lois will remain for another term.
Administrative Report
1. Update on Unit 11 and the repairs.
2. Gil will contact those owners in arrears on their maintenance.
3. Review job description for the Administrative Assistant.
Committee Reports
1. We will get an estimate next year on the elastomeric roof sealant and insulation.
2. The board has decided to keep the new gazebo and set it up in the patio area. The owners will get together to set up the new gazebo. Let us know if anyone can volunteer and/or bring refreshments.
3. The umbrella will be placed on the south side of the building in the grass.
4. It was proposed that we investigate another company to try to reduce screening costs.
Ongoing Business
Property Maintenance – review list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret while the exterior waterproofing of the center tower has been put on hold.
New Business
The building in general is in fair repair and the board is acting in good faith to maintain the building and will continue to inspect the building to ensure all units are in good condition. We request unit owners to report to the board any concerns.
1. Late maintenance needs to be discussed regarding the Declaration.
2. Running up/down the stairs during gatherings in the courtyard should be avoided.
3. It is suggested that the lawyer file a lien on unit 11 within 75 days if the unit owner does not rent it.
Projects finished in 2010.
a. A commercial grade umbrella has replaced the gazebo – thanks to Robert
b. Fix gate to garden latch – done
c. Paint garden wall – done
d. Fill in laundry room door with bondo – done
e. Install canopy over laundry door - done
f. Install drain trap underneath unit 6 - done
g. Handrail was replaced on stairwell garden side – done
h. Fix garage doors on units 8 and 9 – done
i. Paint garage doors - done
j. Replaced garbage container this year - done
k. Septic tank pumped – June, July, and August
l. Drain cup for unit nines a/c unit - done
m. Painting of the garden furniture, concrete floor, planters, and umbrella stand - done
n. Replace condo flag –done
o. Hot water heater replaced – done
p. Emergency Repair on drain field – done
q. Repair laundry door again - done
r. Old water damage in 11, 14 and 16 - done
s. Painting of rear entry of units 8 and 9 – on hold
t. Front entry painting of units 5 and 6 – on hold
u. Gutter spout above unit 14 was replaced – Larry
v. Repair leak around chimney above unit 11
w. The estoppel fee will now be $75.00
x. The Atlantic Screening fee is now $75.00
Review and approved the October 19th meeting minutes. The previous board members Gil and Lois will remain for another term.
Administrative Report
1. Update on Unit 11 and the repairs.
2. Gil will contact those owners in arrears on their maintenance.
3. Review job description for the Administrative Assistant.
Committee Reports
1. We will get an estimate next year on the elastomeric roof sealant and insulation.
2. The board has decided to keep the new gazebo and set it up in the patio area. The owners will get together to set up the new gazebo. Let us know if anyone can volunteer and/or bring refreshments.
3. The umbrella will be placed on the south side of the building in the grass.
4. It was proposed that we investigate another company to try to reduce screening costs.
Ongoing Business
Property Maintenance – review list
a. Hot foot will be applied to the edge and ridge cap of the roof of the center tower and turret while the exterior waterproofing of the center tower has been put on hold.
New Business
The building in general is in fair repair and the board is acting in good faith to maintain the building and will continue to inspect the building to ensure all units are in good condition. We request unit owners to report to the board any concerns.
1. Late maintenance needs to be discussed regarding the Declaration.
2. Running up/down the stairs during gatherings in the courtyard should be avoided.
3. It is suggested that the lawyer file a lien on unit 11 within 75 days if the unit owner does not rent it.
Projects finished in 2010.
a. A commercial grade umbrella has replaced the gazebo – thanks to Robert
b. Fix gate to garden latch – done
c. Paint garden wall – done
d. Fill in laundry room door with bondo – done
e. Install canopy over laundry door - done
f. Install drain trap underneath unit 6 - done
g. Handrail was replaced on stairwell garden side – done
h. Fix garage doors on units 8 and 9 – done
i. Paint garage doors - done
j. Replaced garbage container this year - done
k. Septic tank pumped – June, July, and August
l. Drain cup for unit nines a/c unit - done
m. Painting of the garden furniture, concrete floor, planters, and umbrella stand - done
n. Replace condo flag –done
o. Hot water heater replaced – done
p. Emergency Repair on drain field – done
q. Repair laundry door again - done
r. Old water damage in 11, 14 and 16 - done
s. Painting of rear entry of units 8 and 9 – on hold
t. Front entry painting of units 5 and 6 – on hold
u. Gutter spout above unit 14 was replaced – Larry
v. Repair leak around chimney above unit 11
w. The estoppel fee will now be $75.00
x. The Atlantic Screening fee is now $75.00
September 30, 2010
BOARD MINUTES FOR SEPTEMBER 30, 2010
The meeting was called to order at 6:00pm. Those in attendance were Gil Ellis, James Quinlan, Jimmy Baes, Richard Yousoufian, Robert Vitrano, Jeff Powell, Kathy Moore and Lois de Oliveira.
The August 26th meeting minutes were approved pending the striking of section 1c from the minutes.
Administrative Report
1. The budget was reviewed and approved by the board. The ballots will be mailed out by Monday after the meeting so we can get them back for the October 19th meeting. Anyone behind on their maintenance cannot vote in an election nor run.
2. Jeffrey Powell has offered to run as a board member. As he has done a number of maintenance repairs on the building, if elected any job over $500 we will take bids.
3. The board agreed to review the bylaws, rules and regulations, and the Welcome packet for new tenants early in 2011.
4. Richard has resigned from the board as of this evening. We still have 4 board members.
Committee Report
1. Elastomeric roof sealant on flat roof and insulation – estimate/rebate – Gil
2. Regarding the payment to Dominique for water damage; we are waiting for a breakdown for the wall damage and paint from the unit owner.
3. Mr. Golden did not sign off on the case of Unit 11 so our lawyer could not file a motion to expedite a solution. If the unit can be rented we do not need to file a motion at this time.
4. Richard contacted the owner of unit 11 to get permission for the association to rent out the unit. Now if we get something in writing from his lawyer we could rent the unit to make back some of the maintenance that is owed the association. The cost to get that unit rentable is $980.00 for repairs around the windows and painting.
5. Debbie is checking on the service fee that was billed to the association since we have a contract with Empire.
6. Increase of washer/dryer fee – to change out the coin slots is $55.00 per machine.
7. Richard to purchase 6 new chairs.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, 11, & 18 – Larry
b. Gutter spout above unit 14 needs has not been replaced – done
c. Repair roof to unit 11 – estimate from Jeff Powell for $950.00
New Business
Check status of unit 15 and garage 1. The association has not heard from the owner.
There is a leak in the roof above unit 11.
The last items under Committee Reports were not discussed because it was getting late.
The August 26th meeting minutes were approved pending the striking of section 1c from the minutes.
Administrative Report
1. The budget was reviewed and approved by the board. The ballots will be mailed out by Monday after the meeting so we can get them back for the October 19th meeting. Anyone behind on their maintenance cannot vote in an election nor run.
2. Jeffrey Powell has offered to run as a board member. As he has done a number of maintenance repairs on the building, if elected any job over $500 we will take bids.
3. The board agreed to review the bylaws, rules and regulations, and the Welcome packet for new tenants early in 2011.
4. Richard has resigned from the board as of this evening. We still have 4 board members.
Committee Report
1. Elastomeric roof sealant on flat roof and insulation – estimate/rebate – Gil
2. Regarding the payment to Dominique for water damage; we are waiting for a breakdown for the wall damage and paint from the unit owner.
3. Mr. Golden did not sign off on the case of Unit 11 so our lawyer could not file a motion to expedite a solution. If the unit can be rented we do not need to file a motion at this time.
4. Richard contacted the owner of unit 11 to get permission for the association to rent out the unit. Now if we get something in writing from his lawyer we could rent the unit to make back some of the maintenance that is owed the association. The cost to get that unit rentable is $980.00 for repairs around the windows and painting.
5. Debbie is checking on the service fee that was billed to the association since we have a contract with Empire.
6. Increase of washer/dryer fee – to change out the coin slots is $55.00 per machine.
7. Richard to purchase 6 new chairs.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, 11, & 18 – Larry
b. Gutter spout above unit 14 needs has not been replaced – done
c. Repair roof to unit 11 – estimate from Jeff Powell for $950.00
New Business
Check status of unit 15 and garage 1. The association has not heard from the owner.
There is a leak in the roof above unit 11.
The last items under Committee Reports were not discussed because it was getting late.
August 31, 2010
MINUTES FOR BUDGET WORKSHOP
The meeting was called to order at 6:00pm. Those in attendance were Gil Ellis, James Quinlan, Richard Yousoufian, Debbie Madsen, Robert Vitrano, and Lois de Oliveira.
The budget will not include the garbage as it will be added to the owner’s property tax bill.
Additional sources of income
1. Background fee increase was approved from $55.00 to $75.00 by a majority vote.
2. Increase washer prices was discussed.
Even though we replaced the hot water tank and repaired the drain field this year we hope to not raise the maintenance. Next year we intend to coat the roof with the elastomeric.
We are waiting to hear from anyone wishing to be on the board.
Committee report
1. Check service call of 1 hour on alarm system – Debbie
2. Richard will talk to Ari about renting unit 11
3. Check out sanitation bill - Gil
4. Lawyer charges $180.00 an hour. Unit 11 foreclosed in Sept 2009 and Mr. Frischer will put in a motion to expedite, he will hurry the bank on coming to a conclusion in the foreclosure so the unit can be sold.
2011 Budget review
Citizens bill will be divide into four payments.
5% increase for landscaping and administration fees
White fly spraying has been done once a year for the last 2 years
The budget will not include the garbage as it will be added to the owner’s property tax bill.
Additional sources of income
1. Background fee increase was approved from $55.00 to $75.00 by a majority vote.
2. Increase washer prices was discussed.
Even though we replaced the hot water tank and repaired the drain field this year we hope to not raise the maintenance. Next year we intend to coat the roof with the elastomeric.
We are waiting to hear from anyone wishing to be on the board.
Committee report
1. Check service call of 1 hour on alarm system – Debbie
2. Richard will talk to Ari about renting unit 11
3. Check out sanitation bill - Gil
4. Lawyer charges $180.00 an hour. Unit 11 foreclosed in Sept 2009 and Mr. Frischer will put in a motion to expedite, he will hurry the bank on coming to a conclusion in the foreclosure so the unit can be sold.
2011 Budget review
Citizens bill will be divide into four payments.
5% increase for landscaping and administration fees
White fly spraying has been done once a year for the last 2 years
BOARD MINUTES FOR AUGUST 26, 2010
The meeting was called to order at 6:00pm. Those in attendance were Gil Ellis, James Quinlan, Richard Yousoufian, Debbie Madsen, Kathy Moore, Robert Vitrano, Mr. Frischer, and Lois de Oliveira.
Reviewed and approved the July 21st Meeting Minutes.
Administrative Report
1. Our new lawyer is a reasonably priced attorney that works in the area of condo law. He spoke at the meeting regarding a number of points from the condo documents, namely the pet policy and about unit 11.
a) It was decided to go ahead and have the lawyer file a motion to expedite a resolution for Unit 11 if his research finds it necessary.
b) The attorney will check on the feasibility of collecting maintenance from the attorney Steve Littman or do we take our chance of collecting a portion of it from the bank. Gil will forward the information to our lawyer.
2. The owners have been notified of the first right of refusal on unit 3. The time limit to exercise their right has expired and the buyer is in the process of closing on the unit.
Committee Report
1. Gil checked with FPL about the rebates to seal the entire flat roof and will now go back to ask about adding insulation.
2. The board is waiting on a breakdown of Unit 14 for reimbursement.
3. Richard got the attorney’s file from Mr. Golden.
4. Richard is working on the 6 new chairs for the garden.
5. Even though some of the gutter spouts have been replaced the one above unit 14 still needs to be replaced.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, 11, & 18 – Larry
b. Gutter spout above unit 14 needs has not been replaced – Larry
New Business
An emergency repair of the septic tank cost the association $5000 for a broken pipe from the septic tank to the drain field and the installation of a new hot water heater for $4500 was done. Thanks to Richard for overseeing this project. No bushes had to be removed for the project.
The Birthday Party was denied because it was just too big. The garden is fine for family gatherings only.
The new tenant in Unit 4 was approved.
Reviewed and approved the July 21st Meeting Minutes.
Administrative Report
1. Our new lawyer is a reasonably priced attorney that works in the area of condo law. He spoke at the meeting regarding a number of points from the condo documents, namely the pet policy and about unit 11.
a) It was decided to go ahead and have the lawyer file a motion to expedite a resolution for Unit 11 if his research finds it necessary.
b) The attorney will check on the feasibility of collecting maintenance from the attorney Steve Littman or do we take our chance of collecting a portion of it from the bank. Gil will forward the information to our lawyer.
2. The owners have been notified of the first right of refusal on unit 3. The time limit to exercise their right has expired and the buyer is in the process of closing on the unit.
Committee Report
1. Gil checked with FPL about the rebates to seal the entire flat roof and will now go back to ask about adding insulation.
2. The board is waiting on a breakdown of Unit 14 for reimbursement.
3. Richard got the attorney’s file from Mr. Golden.
4. Richard is working on the 6 new chairs for the garden.
5. Even though some of the gutter spouts have been replaced the one above unit 14 still needs to be replaced.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, 11, & 18 – Larry
b. Gutter spout above unit 14 needs has not been replaced – Larry
New Business
An emergency repair of the septic tank cost the association $5000 for a broken pipe from the septic tank to the drain field and the installation of a new hot water heater for $4500 was done. Thanks to Richard for overseeing this project. No bushes had to be removed for the project.
The Birthday Party was denied because it was just too big. The garden is fine for family gatherings only.
The new tenant in Unit 4 was approved.
July 31, 2010
Board Minutes for July 21, 2010
The meeting was called to order at 6:10pm. Those in attendance were Gil Ellis, James Quinlan, Cassandra Harrison, Jimmy Baes, Richard Yousoufian, Debbie Madsen, Kathy Moore, Robert Vitrano, and Lois de Oliveira.
Reviewed and approved the June 16th Meeting Minutes.
Administrative Report
1. The board has temporarily approved James Quinlan to replace Cassandra Harrison on the GCC Board until January 2011. Cassandra stepped down since she was unable to attend the monthly meetings.
2. Mr. Frischer will be at the next board meeting on Tuesday August 17th to discuss his findings.
3. Richard’s unit 16 will be next on the list to have his wall fixed from old water damage.
Committee Report
1. Any question about the sale of unit 3 can be brought up at the next meeting regarding the first right of refusal.
2. Roof sealant was placed on the roof above unit 8 to seal a leak. We will check with FPL about the rebate to seal the entire roof and about getting an estimate.
3. Gil is working on getting a breakdown for reimbursement on Unit 14s repair.
4. We are looking into the feasibility of collecting maintenance and/or assessment fees on unit 11 from attorney Steve Littman.
5. Richard replaced the old flag for the flag pole.
6. Richard is looking to get the latest condo docs from Mr. Golden
7. Richard is checking into getting 6 new chairs for the garden.
8. The painting of the rear entry of units 8 and 9 and the front entry paint for units 5 and 6 will have to be put on hold.
9. Gil painted the 4th floor security door. It will come out of the payments to Jeff Powell.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, 11, 16 & 18 – Larry
b. Drain cup for unit nines a/c unit - done
c. Painting of the garden furniture, cement, planters, and umbrella stand - Gil
d. Gutter spout above unit 14 needs to be replaced – Larry
e. Replace condo flag –done
f. Painting of rear entry of units 8 and 9 – on hold
g. Front entry paint of units 5 and 6 – on hold
New Business
We believe the drain field needs to be replaced since it is not draining and is saturated. That will be a very big job covering 900 square feet of the garden. The bushes will have to be removed and replanted.
Reviewed and approved the June 16th Meeting Minutes.
Administrative Report
1. The board has temporarily approved James Quinlan to replace Cassandra Harrison on the GCC Board until January 2011. Cassandra stepped down since she was unable to attend the monthly meetings.
2. Mr. Frischer will be at the next board meeting on Tuesday August 17th to discuss his findings.
3. Richard’s unit 16 will be next on the list to have his wall fixed from old water damage.
Committee Report
1. Any question about the sale of unit 3 can be brought up at the next meeting regarding the first right of refusal.
2. Roof sealant was placed on the roof above unit 8 to seal a leak. We will check with FPL about the rebate to seal the entire roof and about getting an estimate.
3. Gil is working on getting a breakdown for reimbursement on Unit 14s repair.
4. We are looking into the feasibility of collecting maintenance and/or assessment fees on unit 11 from attorney Steve Littman.
5. Richard replaced the old flag for the flag pole.
6. Richard is looking to get the latest condo docs from Mr. Golden
7. Richard is checking into getting 6 new chairs for the garden.
8. The painting of the rear entry of units 8 and 9 and the front entry paint for units 5 and 6 will have to be put on hold.
9. Gil painted the 4th floor security door. It will come out of the payments to Jeff Powell.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, 11, 16 & 18 – Larry
b. Drain cup for unit nines a/c unit - done
c. Painting of the garden furniture, cement, planters, and umbrella stand - Gil
d. Gutter spout above unit 14 needs to be replaced – Larry
e. Replace condo flag –done
f. Painting of rear entry of units 8 and 9 – on hold
g. Front entry paint of units 5 and 6 – on hold
New Business
We believe the drain field needs to be replaced since it is not draining and is saturated. That will be a very big job covering 900 square feet of the garden. The bushes will have to be removed and replanted.
June 30, 2010
Board Minutes for June 16, 2010
The meeting was called to order at 6:10pm. Those in attendance were Gil Ellis, Richard Yousoufian, Debbie Madsen, Kathy Moore, Robert Vitrano, and Lois de Oliveira.
Reviewed and approved the May 12th Meeting Minutes.
Administrative Report
1. The minutes from the prior “Executive Session” were approved.
2. James Quinlan has offered to temporarily fill in as a board member.
Committee Report
1. Mr. Frischer was approved by the board prior to the meeting. He knows Condo Law and will be retained for issues regarding the bylaws and legal matters. He is reviewing our condo bylaws regarding the policy on animals and how many are allowed, and any pending legal issues. The previous lawyer should have an updated version of our bylaws that we will need to get from him.
a. According to the bylaws painting of the outside of the doors (condo and garage) is the responsibility of the Association.
2. The drain pipe has been installed below unit 6 and we are waiting to be billed.
3. In case you are unaware the garbage or sanitation bill is paid by the association and will be paid until the end of the year. However next year’s garbage fees will be added to your property tax bill as of November. That should have a positive effect on your maintenance for next year.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, 11, 16 & 18 – Larry
b. Drain cup for unit nines a/c unit - Larry
c. Painting of the garden furniture, cement, planters, and umbrella stand - Gil
d. Gutter spout above unit 14 needs to be replaced – Larry
e. Replace condo flag – Richard
f. Painting of rear entry of units 8 and 9
g. Front entry paint of units 5 and 6
New Business
There was some patching done around the threshold of Unit 11 to prevent water from collecting below the door. Also the security door needs to be painted on the 4th floor that was included in the price of the install.
Gil offered to paint the whole garden area, furniture, cement slab, umbrella stand, and planters in a forest green. Robert donated a large commercial grade umbrella to the garden to replace the gazebo. Thanks to you both, the garden is looking very nice.
Reviewed and approved the May 12th Meeting Minutes.
Administrative Report
1. The minutes from the prior “Executive Session” were approved.
2. James Quinlan has offered to temporarily fill in as a board member.
Committee Report
1. Mr. Frischer was approved by the board prior to the meeting. He knows Condo Law and will be retained for issues regarding the bylaws and legal matters. He is reviewing our condo bylaws regarding the policy on animals and how many are allowed, and any pending legal issues. The previous lawyer should have an updated version of our bylaws that we will need to get from him.
a. According to the bylaws painting of the outside of the doors (condo and garage) is the responsibility of the Association.
2. The drain pipe has been installed below unit 6 and we are waiting to be billed.
3. In case you are unaware the garbage or sanitation bill is paid by the association and will be paid until the end of the year. However next year’s garbage fees will be added to your property tax bill as of November. That should have a positive effect on your maintenance for next year.
Ongoing Business
Property Maintenance – review list
a. Water damage- wall repair estimate for units 3, 7, 10, 11, 16 & 18 – Larry
b. Drain cup for unit nines a/c unit - Larry
c. Painting of the garden furniture, cement, planters, and umbrella stand - Gil
d. Gutter spout above unit 14 needs to be replaced – Larry
e. Replace condo flag – Richard
f. Painting of rear entry of units 8 and 9
g. Front entry paint of units 5 and 6
New Business
There was some patching done around the threshold of Unit 11 to prevent water from collecting below the door. Also the security door needs to be painted on the 4th floor that was included in the price of the install.
Gil offered to paint the whole garden area, furniture, cement slab, umbrella stand, and planters in a forest green. Robert donated a large commercial grade umbrella to the garden to replace the gazebo. Thanks to you both, the garden is looking very nice.
May 31, 2010
Board Minutes for May 12, 2010
The meeting was called to order at 6:10pm. Those in attendance were Gil Ellis, Jimmy Baes, Richard Yousoufian, James Quinlan, Debbie Madsen, Kathy Moore, Robert Vitrano, and Lois
de Oliveira.
Reviewed and approved the April 12th Meeting Minutes.
Administrative Report
1. We have been adhering to the policy that maintenance not received by the 15th will be late.
2. Unit 5 has been rented and is occupied.
3. Regarding the sale of unit 7, we received the maintenance check.
4. There was an “Executive Session” that was not added to the April 12th minutes. The question was asked whether anyone had a conflict of interest as far as the buyer, seller, or any board member regarding the recent short sale. There was not found to be any. The addendum was approved regarding the sale of unit 7.
Committee Report
1. Review of condo bylaws about outside doors, renters rights and pets in the building – Richard and Gil
2. We are looking for a lawyer to retain who practices condo law – Gil
3. The plumber has installed a pipe to divert the waste water and sewage around unit 6 to pass along to the septic tank.
4. For the screening process we have a 48 hour turnaround time and use Atlantic Screening. It would not be cost effective to remove the impertinent information that comes with the report as we only review the late payment and criminal history.
Ongoing Business
Property Maintenance – review list
a. Fix garage doors on units 8 and 9 - Larry
b. water damage from last year to units 3, 7, 10, 11, 16 & 18 – Larry/estimate
c. Drain cup for unit nines a/c unit - Larry
d. Replace garden canopy – Gil
e. Gutter spout above unit 14 needs to be replaced – Larry
f. Replace condo flag – Richard
g. Painting of rear entry of units 8 and 9
h. Front entry paint of units 5 and 6
i. New garbage container –
j. Check with Golden about unit 11
New Business
In Miami Shores the waste disposal fee will be added to each property owners property tax bill.
This will be in effect as of November 2010.
Painting of rear entry stairs to units 8 & 9 and the front entryway of units 5 and 6 was placed on the to do list.
The tile added to the entryway between units 12 and 16 was paid by the respective owners. Any tile added to a public area needs to be matched to this tile and approved by the Board.
Gazebo canopy replacement options
de Oliveira.
Reviewed and approved the April 12th Meeting Minutes.
Administrative Report
1. We have been adhering to the policy that maintenance not received by the 15th will be late.
2. Unit 5 has been rented and is occupied.
3. Regarding the sale of unit 7, we received the maintenance check.
4. There was an “Executive Session” that was not added to the April 12th minutes. The question was asked whether anyone had a conflict of interest as far as the buyer, seller, or any board member regarding the recent short sale. There was not found to be any. The addendum was approved regarding the sale of unit 7.
Committee Report
1. Review of condo bylaws about outside doors, renters rights and pets in the building – Richard and Gil
2. We are looking for a lawyer to retain who practices condo law – Gil
3. The plumber has installed a pipe to divert the waste water and sewage around unit 6 to pass along to the septic tank.
4. For the screening process we have a 48 hour turnaround time and use Atlantic Screening. It would not be cost effective to remove the impertinent information that comes with the report as we only review the late payment and criminal history.
Ongoing Business
Property Maintenance – review list
a. Fix garage doors on units 8 and 9 - Larry
b. water damage from last year to units 3, 7, 10, 11, 16 & 18 – Larry/estimate
c. Drain cup for unit nines a/c unit - Larry
d. Replace garden canopy – Gil
e. Gutter spout above unit 14 needs to be replaced – Larry
f. Replace condo flag – Richard
g. Painting of rear entry of units 8 and 9
h. Front entry paint of units 5 and 6
i. New garbage container –
j. Check with Golden about unit 11
New Business
In Miami Shores the waste disposal fee will be added to each property owners property tax bill.
This will be in effect as of November 2010.
Painting of rear entry stairs to units 8 & 9 and the front entryway of units 5 and 6 was placed on the to do list.
The tile added to the entryway between units 12 and 16 was paid by the respective owners. Any tile added to a public area needs to be matched to this tile and approved by the Board.
Gazebo canopy replacement options
April 12, 2010
Board Minutes for April 12, 2010
The meeting was called to order at 6:15pm. Those in attendance were Gil Ellis, Jimmy Baes, Richard Yousoufian, James Quinlan, Debbie Madsen, Pat Duffy, Mario Persad, and Lois de Oliveira.
Reviewed and approved the February 17th Meeting Minutes.
Administrative Report
1. Mario Persad was unanimously approved by the board as the new buyer for unit 7.
2. There is a $25 charge for every month an owner is not current or partially pays their maintenance fees.
3. Richard will see about replacing the condo flag.
4. James will check with the plumber about the drain trap under unit 6 to keep the septic from backing up there.
Committee Report
1. The website thegrandconcourse.com is still a work in progress, Jimmy’s email will be added as the contact for persons wishing to photograph the building.
2. Getting permission to rent unit 11.
Property Maintenance
These are things that are on the list to be done at some point. If they have a name by them they have been designated to be done this year.
a. Fix gate to garden latch – Larry/done
b. Paint garden wall – done
c. Fix garage doors on units 8 and 9
d. Fill in laundry room door with bondo – done
e. Install canopy over laundry door - done
f. Install drain trap underneath unit 6/James Terry - James
g. water damage from last year to units 3, 7, 10, 11, 16 & 18 – Larry/estimate
h. Drain cup for unit nines a/c unit
i. Estimate for a waterproofing unit 11
j. Replace garden canopy – Gil
k. Handrail was replaced on stairwell garden side – done
l. Gutter spout above unit 14 needs to be replaced - Larry
New Business
Retaining a lawyer for association
The tile added to the entryway between units 12 and 16 was paid by the respective owners. Any tile added to a public hallway needs to be matched to this tile and approved by the Board.
February 28, 2010
Board Minutes for February 17, 2010
The meeting was called to order at 6:05pm. Those in attendance were Gil Ellis, Richard Yousoufian, Jimmy Baes, Robert Vitrano, Kathy Moore, Debbie Madsen, and Lois de Oliveira.
Reviewed and approved the January 20th Meeting Minutes.
Administrative Report
1. Jeff will give us an estimate for a leak in the roof.
2. Anyone who is behind on their maintenance we appreciate that you are trying to
catch up.
3. Gil will see about replacing the condo flag.
4. Empire electric is not asking for the past due bills to be paid since we have not
heard from them.
5. The plumber was to give us an estimate to work around the unit 6 bath tub drain
to keep the septic tank from backing up there.
Committee Report
1. The website “thegrandconcourse.com” is still a work in progress, besides putting
on the site “For Sale” or “For Rent” is there anything else that needs to be added.
2. Getting permission to rent unit 11.
Property Maintenance
These are things that are on the list to be done at some point. If they have a name by them they
have been designated to be done this year.
a. Fix gate to garden latch –
b. Roof leak above 11/estimate from Jeff
c. Fix garage doors on units 8 and 9
d. Fill in laundry room door with bondo – done
e. Paint garden wall – Jeff/done
f. Install drain trap underneath unit 6/James Terry - Richard please check on this!
g. water damage from last year to units 7, 10, 11 & 16 – Larry/estimate
h. Drain cup for unit nines a/c unit
New Business
The association now has a metal filing cabinet for the office. Thanks to Gil.
Reviewed and approved the January 20th Meeting Minutes.
Administrative Report
1. Jeff will give us an estimate for a leak in the roof.
2. Anyone who is behind on their maintenance we appreciate that you are trying to
catch up.
3. Gil will see about replacing the condo flag.
4. Empire electric is not asking for the past due bills to be paid since we have not
heard from them.
5. The plumber was to give us an estimate to work around the unit 6 bath tub drain
to keep the septic tank from backing up there.
Committee Report
1. The website “thegrandconcourse.com” is still a work in progress, besides putting
on the site “For Sale” or “For Rent” is there anything else that needs to be added.
2. Getting permission to rent unit 11.
Property Maintenance
These are things that are on the list to be done at some point. If they have a name by them they
have been designated to be done this year.
a. Fix gate to garden latch –
b. Roof leak above 11/estimate from Jeff
c. Fix garage doors on units 8 and 9
d. Fill in laundry room door with bondo – done
e. Paint garden wall – Jeff/done
f. Install drain trap underneath unit 6/James Terry - Richard please check on this!
g. water damage from last year to units 7, 10, 11 & 16 – Larry/estimate
h. Drain cup for unit nines a/c unit
New Business
The association now has a metal filing cabinet for the office. Thanks to Gil.
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